Substance is excited to announce an opening for an HR Operations Specialist (Tokyo - Hybrid). This dynamic role will allow you to partner with a leading multinational organization in the pharmaceutical and healthcare sector. As an HR Operations Specialist, you will manage key HR functions, streamline operational processes, and contribute to a supportive workplace culture while enjoying the flexibility of a hybrid work environment.

Requirements

Key Responsibilities:

• Facilitate the onboarding process for new employees, ensuring an exceptional start to their journey.
• Maintain and manage employee records within HR information systems, ensuring data integrity and compliance with legal requirements.
• Assist in payroll, benefits administration, and compliance activities to adhere to company policies and local regulations.
• Support the administration of Employee Life Cycle (ELC) tasks for the Tokyo office in accordance with established SLAs.
• Proactively address HR operational issues and assist in resolving them efficiently.
• Promote employee engagement programs by communicating policies and key initiatives effectively across the organization.
• Collaborate on talent management projects, including performance reviews and development initiatives.
• Enhance HR processes to support efficiency and drive continuous improvements.

Minimum Qualifications:

• Minimum of 3 years of HR operations or administration experience.
• In-depth knowledge of HR practices and employment legislation in Japan.
• Proficient organizational and multitasking capabilities with a strong attention to detail.
• Fluency in Japanese and English, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Preferred Qualifications:

• Experience with HRIS or payroll software.
• Familiarity with HR tools and systems like Workday.
• Knowledge of employee benefits and compensation frameworks.
• A proactive mindset with a focus on problem-solving and process enhancement.

What We Offer:

• A flexible hybrid work model supporting work-life balance.
• A vibrant culture centered on learning and development.
• A competitive salary alongside a comprehensive benefits package.
• A commitment to diversity and inclusion, encouraging every voice to be heard.

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development
• Performance Bonus