Who we are and what we do
Telexistence develops remote-controlled robots with artificial intelligence, with the mission to change robots, the structure, and the world. Gathered by highly expert professionals worldwide, the engineering team consistently develops robotic hardware, software, and AI technology in-house. TX aims to expand the scope of robotics activities beyond the factory floor and transform the fundamental nature of labor society.
About the Role
The HR Operations Specialist is responsible for ensuring the efficient and smooth operation of all HR-related functions, from employee data management and payroll processing to compliance and HR system management. The role requires a detail-oriented individual with a strong understanding of HR processes who can work collaboratively across departments to support the overall HR strategy and contribute to the company's success.
Key Responsibilities
- Payroll and Benefits Administration
- Process and manage the payroll system, ensuring timely and accurate payment to employees.
- Administer employee benefits programs, including health insurance, retirement plans, and other perks.
- Handle tax filings, bonus distributions, and any other compensation-related tasks.
- Employee Data Management
- Maintain and update HR databases with accurate employee information, including personal details, employment contracts, and attendance records.
- Ensure confidentiality and security of employee data in compliance with data protection regulations.
- Support for Recruitment Processes
- Assist in the onboarding process for new hires, including preparation of employment contracts, orientation schedules, and benefits enrollment.
- Manage the offboarding process for departing employees, ensuring all necessary paperwork and exit interviews are completed.
- Support the recruitment team with job postings, candidate communications, and interview scheduling as needed.
- Compliance and Regulatory Adherence
- Ensure HR operations adhere to local, state, and federal labor laws and regulations.
- Prepare and submit reports to regulatory bodies as required.
- Stay updated on legal changes and recommend necessary adjustments to HR processes.
- HR Systems and Technology Management
- Oversee the maintenance and optimization of HR systems such as HRIS, ATS, and payroll software.
- Troubleshoot system issues and coordinate with vendors for system upgrades or modifications.
- Process Improvement and Efficiency
- Continuously evaluate HR processes to identify areas for improvement and implement solutions to enhance efficiency.
- Develop and document standard operating procedures for HR functions.
- Employee Queries and Support
- Serve as the first point of contact for employee inquiries related to HR issues, providing timely and accurate information.
- Support employees in understanding company policies, benefits, and procedures.
Qualifications
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Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
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Experience: 3+ years of experience in HR operations, payroll management, or a similar role.
- Skills:
- Strong knowledge of HR processes and systems.
- Proficiency in HRIS and payroll software.
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Good communication and interpersonal skills.
- Language:
- Proficiency level in English and Japanese.
Preferred Qualifications:
- Experience in a fast-paced environment or startup.
- Familiarity with labor laws and regulations in Japan.
