The Opportunity
InCharge Energy is seeking a detail-oriented and proactive Recruiting Coordinator to support our growing talent acquisition efforts. Based out of our Richmond, VA office, this role works closely with the Recruiting Manager to deliver a structured, organized, and positive candidate and onboarding experience. This role is ideal for someone with strong organizational and communication skills who thrives in a fast-paced environment and is excited to grow within the recruiting and onboarding space.

What You’ll Do

Recruiting & Administrative Support

• Post jobs to platforms including Greenhouse, ADP, LinkedIn, Indeed, and other relevant job boards (experience with any ATS is welcome; Greenhouse preferred)
• Maintain and update recruiting dashboards and reports
• Assist with scheduling interviews across departments and time zones; coordinate changes and communicate updates promptly
• Support hiring managers by preparing interview materials, managing candidate communications, and ensuring readiness throughout the process
• Coordinate background checks, reference checks, and required documentation
• Learn to screen and interview candidates over time, developing your skills as a future recruiter through mentorship and exposure to structured interview best practices

Onboarding & Candidate Experience

• Guide candidates through the onboarding process from signed offer to first day, ensuring a smooth, organized experience
• Partner with hiring managers, IT, marketing, and other departments to coordinate equipment, accounts, welcome materials, and logistics
• Host onboarding sessions and orientations as needed
• Manage onboarding paperwork, access setup, swag shipments, and first-day introductions
• Administer and track onboarding feedback surveys and suggest improvements

Project Management & Process Improvement

• Manage multiple projects and competing deadlines with strong attention to detail and follow-through
• Maintain training documentation and recruiting resources for hiring managers and interviewers
• Assist in developing and refining onboarding and interview training based on best practices
• Administer recruiting surveys and reporting tools; surface insights and recommend process enhancements
• Build and maintain relationships with technical schools and career services offices to support a pipeline of qualified candidates for entry-level and skilled trade roles

Your Experience & Capabilities

• A passion for candidate experience, inclusive hiring, and building great first impressions—demonstrated through past roles in recruiting, HR, or customer-facing positions
• 2-3 years of experience in recruiting coordination, HR administration, or general business administration
• Bachelor’s degree in a business-related field, Human Resources, or a related discipline preferred
• Experience using an ATS (Greenhouse preferred), LinkedIn, and strong proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• Confidence speaking over the phone, including coordinating with candidates, hiring managers, and external partners in a professional and engaging manner
• Strong organizational skills and the ability to manage multiple priorities and deadlines
• A proactive mindset—able to identify what needs to be done and take initiative
• Comfort speaking to groups and facilitating onboarding or training sessions
• Familiarity with using AI tools to improve efficiency is a plus