Workplace Coordinator

Title: Workplace Coordinator

Location: Irving, Texas (Monday- Friday; 8am-5pm)

Reporting to: Senior Manager, Workplaces & Executive Assistant

About Hippo:

Hippo exists to protect the joy of homeownership. We believe that insurance should protect the things you treasure through an intuitive, modern experience. We provide tailored insurance coverage and preventative maintenance plans that keep you protected throughout your homeowner journey. We’ll also help you find coverage for everything life brings—from auto to flood—reimagining how you care for your home.

About the Role:

The Workplace Coordinator will play a key role in ensuring the office runs smoothly by managing essential day-to-day operations. This position will be responsible for overseeing supplies, coordinating new hire onboarding, managing seating arrangements, and ensuring the facility remains a clean and welcoming environment. This individual will also serve as the primary point of contact for landlord communications and handle mail and shipping logistics.

 What You’ll Do:

• Supplies Management: Maintain inventory and order office supplies, including stationery, kitchen items, and general workplace needs.
• New Hire Onboarding: Facilitate office tours, issue security badges, and ensure desks are set up and ready for new hires.
• Security Badges: Manage the issuance, deactivation, and tracking of security badges for all employees.
• Seating Chart: Update and manage the office seating chart to accommodate new hires, internal moves, and space utilization.
• Food and Snacks: Keep the kitchen stocked with snacks, beverages, and other essentials, and coordinate any special office meals or events.
• Janitorial Services: Liaise with janitorial staff to ensure cleanliness and address any issues or service needs.
• Landlord Communication: Serve as the main point of contact for building management, addressing facility and office environment issues as they arise
• Mail and Shipping: Handle incoming and outgoing mail, as well as shipping logistics via FedEx, UPS, and other couriers

Qualifications:

• Minimum 2-3 years of experience in office management, facilities, or a related administrative role (to be determined)
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Experience managing office supplies, vendor relationships, or facilities is a plus.
• Ability to work independently and proactively address office needs.
• Familiarity with shipping procedures (FedEx, UPS) is an advantage.

Benefits and Perks

Hippo treats its team members with the same level of dedication and care as we do our customers, which is why we’re fortunate to provide all of our Hippos with:

• Healthy Hippos Benefits - Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k)-retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP)
• Equity - This position is eligible for equity compensation 
• Training and Career Growth - Training and internal career growth opportunities
• Flexible Time Off - You know when and how you should recharge
• Little Hippos Program - We offer 12 weeks of parental leave for primary and secondary caregivers
• Hippo Habitat - Snacks and drinks available for onsite employees 

Hippo is an equal opportunity employer, and we are committed to building a team culture that celebrates diversity and inclusion. 

Hippo’s applicants are considered solely based on their qualifications, without regard to an applicant’s disability or need for accommodation. Any Hippo applicant who requires reasonable accommodations during the application process should contact the Hippo’s People Team to make the need for an accommodation known.