Working Student - Office Management (m/f/div)

This role is a part of the team in Hamburg. We’ve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. We’re the reliable crew that everyone counts on to keep things rolling.

The position is to be filled as a 20 hour per week contract, and 12 month Fixed Term Contract.

JOB PURPOSE

As a Working Student Office Management (div/f/m) you are the good soul of our agency and together with your colleagues you create a working environment in which everyone feels comfortable. DEPT® is characterized by a unique atmosphere in which you are the first contact in the office.

You are responsible for the reception and telephone support, take over organizational and administrative office tasks and are responsible for the well-being of our colleagues. 

Office management assistants are "all-rounders" without whom a company cannot do without. As an organizational talent, you often handle several tasks at the same time and always keep a cool head.

KEY RESPONSIBILITIES

• In Office Management, you will be the first point of contact for our employees, customers and service providers at our Hamburg location
• Reception activities; telephone management, welcoming guests, receiving office deliveries, coordinating service providers
• Coordinating in-office catering, so that all Depsters are always well provided for
• Support/coordination of team meetings, as well as office events and support of team requests
• Manage hospitality documentation
• Maintain order in the office, so we provide a comfortable working environment for all Depsters

WHAT WE ARE LOOKING FOR

• A person that can work up to 20 hours per week
• Proficiency in Google Tools
• Have strong teamwork and communication skills, with a friendly and welcoming approach
• Professional working proficiency in German and English
• You are characterised by a strong service orientation and organisational talent
• Previous experience in the hospitality industry in a customer service role, or office management/reception management role is beneficial

WE OFFER

• Company pension scheme;
• Lease bike options / JobRad;
• Health & Wellbeing -  you have free, anonymous and unlimited access to 1-on-1 online coaching and mindfulness consultations with psychologists via chat, phone or video call;
• €30 per month - You can use the flexible package for digital food stamps and/or fitness providers/sport clubs/massage studios, internet costs, and/ or public transport
• Future Bens - We cooperate with FutureBens and offer you exclusive access to sustainable, healthy products at attractive deals
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities.

WHO ARE WE? 

We are pioneers at heart. What does that mean? We are always looking forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating. 

Our culture is big enough to cope and small enough to care. Meaning, that with people across 30+ countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive. While acting small by investing in you, your growth, your team, and giving you the autonomy to solve our clients problems, no matter where you are in the world.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.