We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in administrative / executive assistance to join our client's team and take their operations to the next level.
In this role, you will be responsible for performing various tasks, including:
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Monitor and manage email inboxes, prioritize correspondence, and draft responses as needed.
- Screen and direct phone calls, inquiries, and requests to appropriate team members.
- Organize and maintain digital files and documents.
- Perform data entry, create spreadsheets, and manage databases.
- Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.
- Assist in planning and organizing company events, conferences, and meetings.
- Build and maintain positive relationships with clients and partners.
- Assist with client onboarding and ensure smooth communication between clients and the executive team.
- Support team members by coordinating task assignments, tracking progress, and ensuring deadlines are met.
- Help manage and improve team workflows using project management tools (e.g., Asana, Trello).
- Act as a communication bridge between leadership and team members, ensuring alignment on goals and expectations.
- Assist in onboarding new team members, providing guidance on systems, tools, and best practices.
Requirements
- Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
- Experience leading or supporting teams, whether in a formal leadership role or through team coordination responsibilities.
- Comfortable managing priorities in a fast-paced, collaborative environment.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
- Experience with project management tools (e.g., Asana, Trello) is a strong plus.
- Ability to work independently and handle multiple tasks simultaneously.
- High level of professionalism and attention to detail.
- Discretion and confidentiality are essential.
Benefits
- Work from home;
- Payment in dollars per working hour (40-hour week);
- Starting salary between 4$ - 12$ per hour depending on your experience, with room for raises based on performance;
- A workplace that values its people;
- Professional development opportunities to grow your career;
- Be part of a supportive team that values your input and achievements;
- Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;
Remember to upload your data in English, please. Including your resume.
