VA - Finance/Admin Support & Order Management (007-00468)

​​Looking for Filipino (Philippines-based) candidates

Job Role: VA - Finance/Admin Support & Order Management=

Compensation range: $1,500 - $2,000 AUD/month

Engagement type: Independent Contractor

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:

Our client is an established Australian business operating in the events and product distribution space. They manage a high volume of orders, inventory, and financial transactions and work closely with suppliers, customers, and internal stakeholders. The business values accuracy, reliability, and strong financial controls, and is now looking to bring on a dedicated offshore support professional to assist with finance, administration, and order management functions.

About the Role

This role is a hands-on Finance and Administrative Support position focused on bookkeeping assistance, daily reconciliations, payroll support, and end-to-end order management. You will work closely with the business owner and internal team to ensure financial records are accurate, orders are processed correctly, and systems are kept clean and up to date.

This is not a purely data-entry role. The ideal candidate is someone who is organised, detail-oriented, and confident working across multiple systems, with the ability to spot discrepancies, follow processes, and proactively keep operations running smoothly.

Key Responsibilities:

Finance & Bookkeeping Support

• Perform daily bank and transaction reconciliations
• Maintain accurate and up-to-date records in Xero
• Support payroll processing and related admin tasks
• Assist with accounts payable and receivable tracking
• Ensure financial data is clean, accurate, and audit-ready

Order Management

• Process and manage customer orders from placement through to completion
• Coordinate order data across systems to ensure accuracy and consistency
• Track order statuses and flag issues or discrepancies promptly
• Support inventory-related processes in collaboration with internal systems

Systems & CRM Management

• Maintain clean, accurate, and well-organised records in the CRM
• Ensure customer, order, and financial data are consistently updated
• Work across integrated systems to ensure data accuracy between platforms

Administrative Support

• Provide general finance and admin assistance to the business owner
• Support process documentation and continuous improvement initiatives
• Handle ad-hoc admin and reporting tasks as required

Requirements

Required Skills and Qualifications:

• Proven experience in finance administration, bookkeeping support, or order management roles
• Strong working knowledge of Xero (high priority)
• Experience using Unleashed (high priority) for inventory or order management
• Experience with Magento is a plus.
• Strong reconciliation skills and attention to detail
• Comfortable managing multiple systems and workflows
• Excellent organisational skills and ability to work independently
• Clear written and verbal English communication skills
• Prior experience supporting Australian businesses is highly advantageous

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)