VA - Accounts Payable & Xero Project Support (006-00492)

​​Looking for Philippines-based candidates

Job Role: VA - Accounts Payable & Xero Project Support 

Compensation range: $1800AUD - $2400 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are:

At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

The client is an established provider of steel and metal solutions, delivering fabrication and installation services for commercial and infrastructure projects. 

Role Overview: 

We are seeking a detail-oriented and reliable Virtual Assistant to support our finance and operations team, with a strong focus on Accounts Payable and Xero project support. This role is ideal for someone who is highly experienced in Xero, comfortable managing financial workflows, and confident providing executive-level administrative support.

Key Responsibilities: 

Accounts Payable & Xero Support

• Manage end-to-end Accounts Payable processes using Xero
• Manage the email account to receive supplier invoices and converse with suppliers for copies of purchase orders (if required),
• Accurately enter, code, and reconcile supplier invoices with corresponding purchase orders,
• Manage bills and prepare regular payment batches in consultation with the Finance Manager,
• Maintain accurate supplier records,
• Manage Xero Projects expense allocations, including job costing, expense tracking, monitoring project financials, and collaborating with Project Managers to provide them with feedback on their projects, 
• Prepare budget v actual overhead reports on a weekly basis for review by the Finance Manager,
• Assist with reconciliations and basic financial reporting as required,
• Ensure data accuracy and compliance with internal processes

Project & Administrative Support

Provide personal assistance support including:

• Managing calendars and scheduling meetings
• Taking meeting notes and following up on action items
• Supporting task delegation and reminders
• Assist with ad hoc administrative and project-related tasks as needed
• Communicate clearly with stakeholders to ensure smooth workflow and follow-through

Requirements

Required Skills and Qualifications:

• Proven hands-on experience with Xero (essential)
• Proven hands-on experience using Xero Projects
• Strong understanding of Accounts Payable processes
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to work independently and manage multiple priorities
• Excellent written and verbal communication skills in English
  

Preferred Qualifications

• Previous experience supporting Australian clients
• Background in finance, bookkeeping, or accounting support
• Experience working as a Virtual Assistant or Project Support role
  

Important Note for Candidates

This role requires practical, hands-on Xero experience. Candidates should be prepared to discuss their Xero usage in detail, including real scenarios involving Accounts Payable and Xero Projects. A Xero skills assessment may form part of the selection process.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.  

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Disclose any existing times that you would be unavailable between AU 9AM – 5PM Monday – Friday to ensure calendar flexibility and alignment is possible 
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)