What You Will Do

Create and issue Insertion Orders (IOs) for the sales team using the HubSpot system.
Collaborate with the finance team to reconcile monthly sales and financial figures, actively resolving any discrepancies.
Issue Purchase Orders (POs) for frontline teams via the NetSuite system.
Manage contract administration, including document stamping, filing, and archiving.
Support the Corporate team with necessary internal events and daily administrative tasks.
Compile and organize bulk data efficiently to support team operations.
Assist in workflow optimization (you don't need to lead this, but your input and participation in improving processes are highly valued).

Who You Are

Detail-Oriented & Stable: You have a careful, steady personality and genuinely enjoy office-based administrative work.
Supportive & Empathetic: You are naturally helpful, an observant active listener, and approach your work and colleagues with empathy.
Tech-Savvy: You are highly familiar with Google Workspace and possess strong skills in Google Sheets and Microsoft Excel formulas.
English Reader: You have intermediate English reading proficiency. (Note: Spoken English is not typically required, but you must be comfortable navigating English system interfaces and reading occasional internal English documents.)
Organizational Expert: You have a knack for contract management or tasks of a similarly structured nature.

Prior working experience in a dynamic startup environment.
Previous experience in fast-paced or related industries, such as: Advertising, Software Development, Architecture & Interior Design, Professional Consulting, E-commerce, or PR & Exhibitions.