Overall Purpose of Job:
The Travel Expense specialist is responsible for independently managing all aspects of business travel expense processes across the EU Companies of KOSTAL. This includes ensuring timely and accurate handling of expense reports, maintaining compliance with internal policies, and adapting to country-specific requirements. The role requires a solid understanding of expense management systems (e.g., SAP Fiori), policy enforcement, and corporate credit card program administration. The specialist contributes to process improvements and supports training and On-boarding initiatives, demonstrating initiative and ownership in moderately complex tasks.
What You will do:
- Daily review and audit the travel expense requests for policy compliance.
- Liaising with other departments (accounting, payroll) and external partners.
- Receiving, checking, and forwarding invoices related to business travel expenses.
- Communicate with internal teams to follow up on documentation and coordinate simple issue resolution.
- Active participation in transitions of travel expense processes for the EU+ region.
- Perform data entry and basic quality checks to ensure accurate and consistent records.
- Support for the introduction, testing, and development of travel expense business processes.
- Provide assistance reconciling invoices and supporting documentation.
- Help schedule team meetings, training sessions, and department activities.
- Respond to basic queries from employees and stakeholders related to travel expense services and documentation.
- Offer general administrative support for ongoing travel projects.
- Contribute to identifying ways to streamline processes or improve data quality.
Experiences and requirements:
- University or college degree, preferably in business, administration, logistics, or a related area.
- Eligibility to work in Hungary.
- 1-3 years operational experience ideally in SSC or services environment
- Experience with expense reimbursement processes related to business travel
- Familiarity with digital document management systems and Microsoft Office.
- Experienced user of Excel (basic formulas and pivot)
- SAP Fiori experience - Desirable
- Advanced English
- Intermediate German
Required Skills and Competencies:
- Excellent communication, interpersonal and analytical skills
- Independent, goal oriented, confident personality
- Proactive and outcome-focused attitude
- Self-efficient and flexible, “Can do” attitude
- Service oriented
- Flexible working arrangements, including the possibility for remote work (occasional in-person attendance required)
- Opportunities for professional growth through engaging work, including the development and implementation of innovative processes and tools
- Convenient office location within a modern business facility
- Comprehensive benefits package, featuring private health insurance, sports memberships, flexible monthly allowances, special occasion bonuses, performance-based incentives, and more
