Travel & Expense Professional

About Us:

Establishment Labs is changing the medical device, breast health, aesthetics and reconstruction industry by designing, developing, and manufacturing an innovative portfolio of advanced medical aesthetic device technologies and wellness solutions. It is currently the world’s fastest-growing women’s health company.

Our Femtech solutions are proudly produced at two MDSAP-certified, carbon neutral, LEED Gold certified, state-of-the-art manufacturing facilities in Costa Rica and are approved for sale in more than 85 countries.

Since 2018 the company trades on the NASDAQ stock exchange under the ticker symbol ESTA and has a market cap of around $1.8 billion.

This is an exciting opportunity to join an innovative international company in hyper-growth as we launch a significant revolution to transform the women´s aesthetics industry. 

Objective:  

Responsible for implementing the Corporate Travel Policy across all subsidiaries, ensuring adherence to the Travel Policy, and serving as the main contact for the Corporate Travel Agency or agencies. Duties include supporting, maintaining, and executing operational tasks related to travel tools, policies, vendors and daily activities. 

Main responsibilities: 

• Manage travel programs (e.g., ESTA Travel Services SharePoint, electronic travel approval, traveler profile database) 
• Coordinate and book flights, trains, car rentals, and ground transportation 
• Assist with travel issues and manage travel-related documentation 
• Reserve hotels and lodging 
• Prepare cost estimates and travel budgets; track and reconcile expenses 
• Liaise with travel agencies, hotels, airlines, and vendors 
• Provide assistance during travel disruptions 
• Ensure adherence to company travel policies and educate staff 
• Process and track invoices per A/P procedures 
• Develop, improve, and maintain travel systems 
• Assist in other expense tasks such as, credit carts (issues, blocks, increase limits), Concur expense, projects, improvements and audits 

Job Requirements: 

• Advanced university studies (at least 40% of the degree completed) in Administration, Finance or Project Management
• Knowledge of office management systems and procedures 
• Advanced English (C1 or C2 scored)
  At least 2 years of relevant experience within Travel logistics and coordination

Important Note: This job description includes the necessary aspects required to evaluate this job position. It should not be used as a comprehensive list of all responsibilities, skills or functions.
 
At Establishment Labs we’re committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability (visible and not visible), gender, gender identity or expression, or veteran status. We strive to be a more equal opportunity workplace.