Travel Coordinator

van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies 👩‍🔬 primarily in the roles of part-time finance, accounting, HR, and operational support.

We are seeking a highly organized Travel Coordinator to become the next superhero on our internal operations team!

Check out our website to learn more: https://vandenboomassociates.com/

✨ ABOUT THE ROLE

The Travel Coordinator will be responsible for coordinating all aspects of travel planning for our leadership team, including booking flights, accommodations, transportation, and managing travel-related documentation. This person will also assist with various administrative and operational tasks to provide comprehensive support across firm operations.

POSITION TYPE: Full-time, night shift

WORK ARRANGEMENT: Remote

🦸‍♂️ YOUR MISSION

• Coordinate and manage complex travel itineraries for team members, including flights, hotels, ground transportation, and related logistics

• Prepare detailed travel schedules and ensure accuracy of all arrangements, including time zone coordination

• Serve as the main point of contact for travel-related inquiries and support during trips

• Collaborate with relevant stakeholders to plan travel for internal events, trainings, and team gatherings

• Partner closely with both the US and Philippines teams to ensure smooth coordination across time zones and projects

✅ YOUR SUPERPOWERS

• Bachelor’s degree in a related field

• Minimum of 5 years of professional experience in a Travel Coordinator, Administrative Assistant, or similar logistics-focused role

• Experience working in a professional services environment preferred

• Strong organizational and time-management skills, with the ability to manage multiple priorities

• Tech-savvy, detail-oriented, and comfortable learning new systems quickly

• Self-directed, able to work with minimal supervision, and proactive in problem-solving

• Excellent English verbal communication and writing skills required

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required

• Experience using Asana, Expensify, Concur strongly preferred

• Strong internet connection required

vdB&A is an equal opportunity employer. We welcome and consider qualified applicants regardless of race, religion, gender identity, sexual orientation, disability, or any other status protected by applicable law.