Travel Coordinator

COMPANY OVERVIEW

ThreatLocker® is a leader in endpoint protection technologies, providing enterprise-level cybersecurity tools to improve the security of servers and endpoints. The ThreatLocker® platform with Application Allowlisting, Ringfencing™, Storage Control, Elevation Control, Endpoint Network Control, Configuration Management, and Operational Alert solutions are leading the cybersecurity market toward a more secure approach of blocking the exploits of application vulnerabilities.

POSITION OVERVIEW:  

ThreatLocker is seeking a detail-oriented Travel Coordinator to manage all corporate travel arrangements for employees and clients. This role is responsible for booking domestic and international travel, developing detailed itineraries, managing travel expenses, and ensuring compliance with company policies.

The Travel Coordinator serves as the central point of contact for travel planning and provides support during time-sensitive disruptions.

This position includes after-hours and overnight on-call responsibilities during assigned on-call rotation periods to support urgent travel disruptions.

The role will be based in Orlando, FL and is an in-office position.

JOB SCOPE: 

ThreatLocker’s Travel Coordinator will be responsible for planning, coordinating, and executing travel arrangements for employees and clients. Also assisting in office needs as needed. They will be responsible for, but not limited to:

• Travel Arrangement: Coordinate all aspects of business travel, including flights, accommodations, ground transportation, and other related logistics.
• Itinerary Planning: Create detailed travel itineraries for employees and clients, including schedules, reservations, and any special requests.
• Expense Management: Track and manage travel expenses, ensuring they align with company budgets and policies.
• Vendor Relations: Build and maintain relationships with travel service providers (airlines, hotels, car rental agencies) to secure favorable rates and negotiate contracts.
• Travel Policy Compliance: Ensure all travel arrangements comply with the company's travel policies and guidelines.
• Visa and Documentation: Assist in obtaining necessary visas, passports, and other travel-related documentation for international travel.
• Emergency Assistance: Be available to provide assistance and support to travelers in case of travel disruptions or emergencies.
• Travel Reporting: Generate reports on travel expenses, travel patterns, and other relevant data for management review.
• Travel Technology: Proficiently use travel booking systems and online tools to streamline travel planning and management.
• Quality Control: Ensure travel plans run smoothly by verifying reservations and addressing any issues that may arise.
• Travel Education: Educate employees on the company's travel policies and provide guidance on travel best practices.

REQUIRED QUALIFICATIONS: 

• Minimum 1 year of experience coordinating corporate or executive travel.
• Proven experience booking domestic and international business travel.
• Familiarity with travel regulations, visas, and travel documentation.
• Negotiation and vendor management skills.
• Experience managing travel budgets and tracking expenses.
• Experience handling urgent travel disruptions and rebooking under pressure.
• Proficiency with travel booking systems (e.g., Concur, Egencia, Navan, Amex GBT, or similar).
  
• Strong Excel or reporting skills.
• Exceptional organizational skills and attention to detail.
• Strong communication skills.
• Willingness to participate in a 24/7 on-call rotation.
• Ability to work fully in-office in Orlando, FL.

WORKING CONDITIONS: 

The duties described below are representative of those encountered while performing the essential functions of this position. If necessary, reasonable accommodation may be requested and will be evaluated for its relationship to the essential functions that must be performed.

• Job will generally be performed in an office environment but may require travel to visit company offices and/or property locations.
• While performing duties of this job, would occasionally require to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects and tools.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.

A background check and drug/substance screening are required after a conditional offer. Employment will proceed only upon receiving clear results from both.

 ThreatLocker also conducts randomized drug and substance testing approximately every 60 days, in line with the same screening standards.