Transactions Coordinator
TLDR
Provide comprehensive administrative support throughout the real estate contract process, enhancing agent-client relationships and ensuring smooth transactions from start to finish.
At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.
As a Transaction Coordinator, you will provide Contract-To-Close & Conveyancing Support in our Greater Philadelphia, Delaware, and New Jersey markets.Your duties will include overseeing all administrative details throughout the contract process, freeing agents to focus on building client relationships and advancing their business. Our Transaction team members are experienced in real estate and serve as the first point of contact for all parties involved, ensuring a smooth path to settlement. You will effectively communicate between Seller and/or buyer agents, title companies, and third parties, preparing and monitoring the requests and receipts of all certifications and other documents needed for a successful closing. From document preparation to deadline tracking to requesting online testimonials, your goal is to make life easier for agents and clients every step of the way. You will also work hand in hand with local lenders, co-brokers, and attorneys, bringing extensive experience and collaboration to each and every contract you process.
Please Note - This position will require you to be in the local office 2x per month
- Coordinate real estate listings and transactions
- Document tracking for a large volume of real estate transactions from contract to close, ensuring compliance with brokerage and legal requirements
- Communicate with clients, agents, lenders, attorneys, and inspectors.
- Ability to digest detailed contracts and make informed decisions based on content, with a focus on the details
- Managing and tracking contract deadlines to ensure all timelines are met
- Responsible for recruiting new agents to the program and retaining existing agent clients
- Ensure titles are clear to make it to settlement
- Order tax liens, payoffs, fee sheets, and all the behind the scenes work that has everything to do with the title
- Careful attention to file review requirements
- May be accountable for specialized and/or functions with transaction conveyancing
- Drives agent participation in full-service conveyancing and contract-to-close offering
- Provides compliance and full-service support and central point of contact for agents during the conveyancing/CTC process
- Communicates effectively with agents and outside parties and provides excellent customer service
- Can be the lead point of contact for high-touch agents
- B.A. or B.S. degree preferred
- 3+ years of real estate experience preferred (Conveyancing & Contract to Close)
- Strong written and verbal communication and presentation skills
- Real estate license a plus
- Title Licensure or Title Experience a +
- Real estate license is preferred, but not required (Transaction Coordinator)
- Customer service-oriented personality and positive attitude
- Impeccable attention to detail and problem-solving skills
- In-depth knowledge of Real Estate Transaction Coordination from listing to close.
- Strong knowledge of the real estate laws in PA/DE/NJ
- In-depth knowledge of Real Estate Transaction Coordination and Compliance - DocuSign, Google suite, experience with tcDocs a plus
- Experience with best practices in real estate transactions
Perks that You Need to Know About:
Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, and recharge leave; medical, tele-health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.
Benefits
Health Insurance
medical, tele-health, dental and vision benefits;
Additional family and wellness benefits
Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.
Paid Time Off
Plus paid vacation, holidays, sick time, parental leave, and recharge leave;
Stock Options
Participation in our incentive programs (which may include eligible cash, equity, or commissions).
Compass is an innovative platform designed to transform the real estate industry by empowering residential real estate agents with tools that enhance their service delivery to clients. Our mission is to help individuals find their perfect place in the world, making the home buying and selling process more accessible and efficient.
- Founded
- Founded 2004
- Employees
- 1-10 employees
- Industry
- Diversified Consumer Services