Training/Events Coordinator

Job Title: Training/Events Coordinator

Contract Type: Fixed-term contract until December 31, 2027, consultancy service agreement (PE 3rd group)

Location: Kyiv, Ukraine 

Reports to: Project Manager 

Start Date: As soon as possible, 1 March 2026

Deadline: 22 February 2026 - Applications will be reviewed on a rolling basis

ABOUT IWPR:

The Institute for War & Peace Reporting (IWPR) is an international non-profit organisation founded in 1991, with charitable status in the US, UK and the Netherlands. We give voice to people at the frontlines of conflict, crisis and transition to help them drive change and build more stable, just and inclusive societies. Drawing on three decades of experience in some of the world’s most challenging environments, we support media, civil society, democracy and governance, gender, and youth-focused projects in over 30 countries – promoting reliable information and responsible public debate and removing barriers to freedom of expression.

 Our work includes:

• Training and mentoring: IWPR trains and mentor journalists and rights activists to improve 
  their ability to identify and present factual information;
• Providing platforms: IWPR helps local talent establish and strengthen media outlets and 
  civic groups;
• Removing barriers: IWPR works with partners to remove barriers to free expression and 
  citizen engagement;
• Strengthening media and civil society: IWPR helps strengthen the ability of media and civil 
  society to speak out;
• Empowering societies: IWPR helps societies find their own solutions;
  
  

IWPR’s reporting has exposed violations, led to political and legal reform, and improved people’s 
lives.

PROJECT SUMMARY:
IWPR has been active in Ukraine since the 2014 Ukrainian revolution, initially responding to the 
need for more balanced conflict reporting and journalists' safety and security skills. Programming 
later focused on support to a range of anti-corruption and government accountability initiatives 
fostering capacity building and collaboration between civil society and the media.

Since the full-scale Russian invasion of Ukraine in February 2022, IWPR has expanded its existing 
programming, to include support to media and civil society organisations in areas of countering 
disinformation, documenting war crimes, frontline reporting, as well as media emergency support 
and capacity building of investigative journalism centres.

In January 2025, IWPR started the new three-year “Boosting Citizens Watchdogs in Ukraine”, 
supported by the Norwegian Agency for Development Cooperation (Norad). The project aims at 
strengthening capacity of civil society watchdog organisations and independent investigative media 
across the country to enhance their ability to conduct public monitoring and oversight of the 
transparent and efficient management of public resources, and to foster effective advocacy for 
transparency and accountability in governance, ensure high-quality public information, and 
encourage meaningful civic engagement in decision-making processes.

JOB SUMMARY:
IWPR is seeking a Ukrainian-based professional to fill the Training/Events Coordinator position for 
the “Boosting Citizens Watchdogs in Ukraine” project funded through Norad. The Training/Events 
Coordinator shall be responsible for programmatic and logistical organization and delivery of IWPR
workshops, forums and other events, as well as related communications on all project activities and
events through IWPR, partners and outside channels, and report to the Ukraine Project Manager, at 
a level of effort of 100%.

IWPR anticipates conducting annually up to 10 workshops, 10 webinars, and a few other events for 
CSOs and media organisations across Ukraine as well as one national forum per year.

ESSENTIAL DUTIES and RESPONSIBILITIES:

For IWPR's Norad-funded Boosting Citizens Watchdogs in Ukraine project (UKR/24-043) the 
Consultant shall be responsible for programmatic and logistical organization and delivery of IWPR
workshops, forums and other events, as well as related communications on all project activities and
events through IWPR, partners and outside channels, including the following functions;

• Contribute to design and adaptation of the project training, capacity building and 
  networking activities, advising respective supervisor on potential adjustments of actions 
  and procedures in light of changing requirements, security issues, risks and needs.
• Map potential project counterparts and events participants in Ukraine and develop 
  effective working relationships with project partners and stakeholders. Provide interaction 
  and coordination with the projects current and potential partners.
• Support training and capacity building needs analysis for targeted organisations and 
  individuals.
• Ensure the delivery of project outputs and compliance with approved annual activity plans.
• Maintain databases and mailing lists of current, past and potential partners and 
  participants of various IWPR activities and events to ensure proper direct communications, 
  reporting and statistics of IWPR activities.
• Provide full-cycle programmatic and logistical organisation and delivery of workshops, 
  forums and other offline and online events.
• With support from programme team in programmatic planning of events, ensure 
  engagement of relevant trainers, guest speakers, moderators.
• Oversee all contractors related to events organisation and delivery, including trainers, 
  conference service providers, venue, accommodation, video and photorecording, online 
  streaming, event communication providers etc.
• Draft and manage contracts for events consultants and vendors. Prepare and/or review 
  related invoices and payment requests for accuracy and completeness. Contribute to 
  specific procurements needed for the events including bid solicitation processes. Comply
  with record-keeping of the supporting documents online and in hard copies.
• Ensure monitoring and evaluation data collection at the events, including questionnaires, 
  tests and polls prepared in coordination with the program team.
• Develop and circulate announcements for the events and disseminate information via 
  IWPR communication channels, partners and other channels to ensure enrolment of 
  targeted participants.
• Manage the participants' selection and enrolment process in coordination with the 
  program team, guiding the applications review process.
• Gather relevant information on events delivery and participants, draft, edit and contribute 
  to programmatic reporting, analytical reports on the events impact and progress.
• Lead basic communications related to all project activities directly, via direct mailing, 
  IWPR’s social media, interaction with partner’s social media, placement at related 
  websites, reposting of relevant partner posts. Oversee outsource providers of 
  communication services.
• Provide high quality drafting of communication materials, including fact sheets, press 
  releases, success stories, brochures contributing to the project outreach and 
  communication activities. Compile materials for social media and IWPR’s global website 
  when required.
• Represent IWPR at meetings, workshops, and other events. Coordinate activities with other 
  implementers, stakeholders, and institutions
•  Provide vetting of events participants, trainers and speakers. Serve as a back-up vetting 
  point for other project activities.
• Undertake all other related duties that may be assigned.

CORE REQUIREMENTS:

• Bachelor’s degree in social science, business and administration, media and communications, 
  or other related fields.
• At least 5 years of experience in project management, event organisation and partnerships 
  engagement;
• Proven ability to work with multiple stakeholders, including government agencies, civil 
  society organizations, and international partners.
• Proven track record in organising large-scale events with participation from multiple 
  stakeholders.
• Demonstrable experience taking a leading role in the full event management cycle for both in 
  person and online events.
• Experience in capacity building and training programs, particularly in the context of civil 
  society and media organisations.
• Previous experience with the donor funded projects is strongly preferred.
• Solid knowledge of Ukrainian civil society and media landscape.

OTHER REQUIREMENTS:

• Excellent organisational and reporting skills.
• Negotiating skills to identify appropriate venues and contractors for events
• Ability to lead diverse teams of vendors, contractors and consultants.
• Advanced computer literacy in Word, Excel, PowerPoint, Outlook and experience in handling 
  web-based management and communication systems.
• Excellent data management/filing organisation skills.
• Ability to work independently and manage multiple tasks under pressing deadlines. 
  

LANGUAGE: Fluent or upper intermediate English, fluent Ukrainian

TRAVEL: May be required in 20% of time if security permits

Applications will be reviewed on a rolling basis, and IWPR reserves the right to fill the position before the closing date; early applications are therefore strongly encouraged, and interviews may be conducted prior to the deadline. IWPR will offer a competitive salary to the successful applicant.

Principals only. No calls please. Only those who have been considered for an interview will be contacted.

IWPR is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, veteran status or pregnancy and maternity. IWPR will never ask for payment for recruitment.