A Trade Show Logistics Coordinator will be responsible for ensuring that the appropriate tradeshow booths, promotional items and literature arrive on time and intact at approximately 400+ shows throughout the year. Additionally, the Trade Show Logistics Coordinator will contribute to the successful execution of our trade show program with various tasks as outlined below, becoming the subject matter expert in all things trade show related to logistics. As the primary means of face-to-face engagement with prospects and customers, these elements are vital to the success of our trade show investment.
Responsibilities
- Ship and receive trade show booths, promotional items and literature to and from trade shows based on direction from trade show specialists
- Create shipping and return labels
- Arrange show-to-show shipments if necessary
- Communicate status of booths with trade show specialists
- Perform quality assurance inspections of booths each time they return to make sure they are in good repair and arrange for repairs/cleaning as needed.
- Repair items returned with slight or minimal damage
- Manage literature and promotional item inventory levels
- Manage and maintain an accurate inventory count – both physically and electronically in the trade show management software, including quarterly reconciliation and reports
- Become proficient in all shipping vendor procedures – FedEx, UPS, Freight Services, et. – including international shipping procedures and paperwork
- Perform FedEx/UPS billing reconciliations
- Assist team with monthly reporting in the trade show management software and maintaining inventory updates
- May be called upon to assist with other trade show tasks as they arise – including but not limited to digital lead management, other marketing requests for inventory shipments, and show research
Qualifications
- Associate degree or comparable work experience in an office environment
- Strong computer skills required: typing, data entry, basic Excel and Microsoft Word
- Ability to work in a fast-paced and deadline-driven environment with minimal supervision
- Excellent time management, organizational and communication skills
- The ability to lift to 50 pounds
- The ideal candidate will be able to:
- Monitor and log multiple trade show booths and shipments
- Be meticulous with details
- Work with a team of individuals and maintain a positive attitude
- Keep marketing caged area clean and show ready
