Tool Room Manager

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our 1000 employees across 8 offices – there is a breadth and variety of work to keep you engaged and inspired.  

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:  

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices 
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies 
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response 
• Building Controls - Control systems, fault detection, energy services and remote monitoring 
• Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients  

People love to work at MacDonald-Miller, and it’s because we all share the same CoreCultureValues:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.  
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.   
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.   
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.   
• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.  
• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.  

Requirements

Tool Manager: This Is Where You Come In

We are seeking an experienced Tool Manager to lead and standardize tool room operations across multiple locations, including Seattle, Kennewick, Portland, and future sites. This role owns the end to end management of tool room operations and ensures consistency, efficiency, and safety across all locations.

The Tool Manager is responsible for developing policies and standard operating procedures, driving process improvements, maintaining accurate inventory control, overseeing procurement, and ensuring full safety and compliance standards are met. This role serves as a strategic partner in tool purchasing and lifecycle management, helping the organization operate efficiently while supporting field and shop teams with the tools they need to succeed.

In this role, you will provide direct leadership to the Tool Room Lead and Tool Room Assistants, setting clear expectations, coaching performance, and building a high performing, safety focused team. The ideal candidate is highly organized, operationally minded, and brings strong leadership skills with a commitment to quality, accountability, and continuous improvement.

Top Deliverables in Your First Year to Be a Hero

Build Standardization & Clarity
• Establish and roll out consistent tool room policies, SOPs, onboarding, and training across all locations
• Define clear rules of engagement for how field teams request and receive tools
• Create repeatable processes that improve efficiency, consistency, and accountability

Own Strategic Procurement
• Lead tool purchasing using historical data, forecasts, and project demands
• Partner on large project buyouts and effectively manage GMP contract requirements
• Ensure project-specific tools are planned, tracked, and integrated into long-term inventory

Strengthen Inventory & Vendor Performance
• Implement effective min/max inventory controls
• Improve ordering accuracy, pricing, delivery timelines, and return processes
• Negotiate and manage vendor relationships to drive value and reliability

Elevate Tool Room Operations & Safety
• Establish clean, organized, and clearly labeled tool rooms at every location
• Implement inspection, repair, and maintenance rhythms
• Enforce safety standards and compliant tool distribution and disposal practices

Lead People & Partnerships
• Hire, train, and develop a high-performing Tool Room team
• Create accountability through regular meetings, clear priorities, and ownership
• Serve as the primary connection between tool rooms, supervisors, and vendors
• Lead and deliver outcomes through the Monthly Tool Room Stakeholder Committee

Role & Reporting

The Tool Manager reports directly to Lee Pyfrom, Director of Safety, and is a key member of a highly collaborative, high-impact safety and operations team. This highly visible role works cross-functionally to support safety standards, compliance, and operational excellence, with regular interaction with organizational leadership.

Your Background: What Kind of Person Will Thrive in This Role?

You Should Have:

• Strong proficiency in computer systems and tools, including Excel, Word, Outlook, Dynamics GP, DocLink, and Power BI

• Demonstrated experience in inventory management, tool room operations, and process improvement
• Proven organizational and leadership skills with the ability to manage priorities effectively
• Strong communication and problem-solving abilities
• A clear commitment to safety, quality, and operational standards
• Ability to collaborate effectively with cross-functional teams
• Familiarity with GMP contract terms and strategic procurement practices preferred

Your Colleagues Will Describe You As:

• A leader who takes full ownership of tool room operations from planning through execution and continuous improvement

• Exceptionally reliable, detail-oriented, and accountable, with a strong track record of follow-through
• Calm, confident, and credible under pressure while balancing safety, timelines, and operational demands
• A mentor and team player who sets clear expectations, supports others, and raises performance standards
• Passionate about safety, quality, accuracy, and continuous improvement across people and processes

You Are Motivated By:

• Owning your work and being trusted to make high-impact decisions

• Thriving in a fast-paced, results-driven environment without micromanagement
• Playing a key role in operational success and setting teams up with the tools they need to perform
• Working in a transparent, collaborative, and supportive culture that values people, growth, and innovation

Benefits

Compensation: $95,000 to $122,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle - PreFab Shop (3701 South Norfolk Street Seattle, WA 98118) is fast-paced, hands-on, and genuinely rewarding, with a setting that doesn’t feel like a typical warehouse job. You’re minutes from the Duwamish River, surrounded by Seattle’s industrial waterfront, with views of passing trains, working cranes, and the rhythm of the city in motion. Each day brings visible progress as real work comes together, alongside skilled trades and operations teams who take pride in craftsmanship. The environment is energetic, collaborative, and grounded in doing things right, making it a place where the work is meaningful and the setting keeps it interesting.

Interested in learning more?

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.