Temporary Medical Records Data Contractor

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

Texas Health Action (THA) invites qualified applicants to apply to Waterloo’s Temporary Medical Records Data Contractor. This temporary position will support a data migration project by downloading patient charts from various electronic health record (EHR) systems and uploading them into another. This can be a remote/work-from-home, in-office in Austin, TX or hybrid role with an expected project duration of approximately four months.

Requirements

Core Functions: {examples below} 

• Download patient records from the existing EHR system. 

• Upload patient charts into the designated new EHR system with accuracy and completeness. 

• Maintain strict compliance with HIPAA and organizational data security protocols. 

• Track daily progress and report completion status to project supervisor. 

• Identify and escalate discrepancies or issues encountered in the transfer process. 

Key Performance Indicators 

 List two to five measurable tasks that are key to indicating satisfactory performance in this role: 

1. Consistent completion of specific per day goals, as tracked through project records. 

1. Few to no errors in uploaded patient charts; errors identified and corrected independently when possible. 

1. Adherence to HIPAA and organizational data security standards at all times. 

1. Accurate and on-time reporting of daily progress to supervisor. 

1. Completion of assigned workload within the expected four-month timeframe.

Compensation:

Based on job duties and requirements, this temporary position is placed in pay grade 40 with a hourly rate of $23.00.

Applicant Information

• Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
• The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis, after individualized assessment of factors including the nature of the conviction, the job duties and responsibilities, the length of time since the conviction, and evidence of mitigation or rehabilitation. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

EEO Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Additional Requirements :

Knowledge Skills and Abilities 

• Must have basic PC skills that include proficiency in Microsoft Outlook, Word, and Excel. 

• Understands the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA standards. 

• High attention to detail with ability to accurately transfer large volumes of data. 

• Well-developed verbal and written communication skills in English; additional language abilities desirable. 

• Ability to work well under pressure with minimal supervision. 

• Ability to apply time management practices to prioritize and complete work effectively to comply with project timelines. 

• Ability to work on multiple tasks or parts of tasks simultaneously to ensure timely completion. 

• Ability to work productively with project supervisors and other staff. 

• Ability to successfully manage conflict and escalate issues when necessary. 

• Must be able to multi-task, prioritize with strong time management skills, and demonstrate exceptional follow-through on assignments. 

Benefits

This role is structured as an independent contractor opportunity and therefore does not receive benefits from Texas Health Action.