pMD
(Temp to Hire) Operations Coordinator
TLDR
Support the CEO and Chief of Staff by managing day-to-day operations, scheduling, and vendor coordination in a fast-paced healthcare environment.
We hold ourselves to exceptionally high standards in order to provide unparalleled service to healthcare professionals, their staff and patients. We strive to end each workday knowing that we’ve made someone’s life better.
Our team is comprised of courageous and caring healthcare warriors. We’re here to solve the impossible problems, such as reducing medical errors, saving patient lives, and empowering physicians to stay financially independent. We care deeply about making a big impact and we are relentless.
Inspired to grow the company and our careers, we remain committed to daily discipline, self improvement, and a ceaseless search for solutions.
We equally value our work and our life apart from work. We’re compelled to work with urgency, decisiveness, and efficiency in everything we do. This affords us freedom and time for things that matter most.
Leaders at pMD are developed through our mentorship program. Investing in the success of each individual strengthens our team and builds loyalty. We believe in leading by example. Everything one does ripples outward. Therefore, we need each individual at pMD to embody our core values to thrive as an enduring great company.
(Temp to Hire) Operations Coordinator
We’re looking for a highly organized, resourceful Operations Coordinator to support our CEO and Chief of Staff. This role combines executive support, personal assistance, office management and customer support.
You’ll help manage day-to-day priorities, keep the office running smoothly, and make sure nothing falls through the cracks, whether that’s coordinating vendor schedules, handling personal logistics, or jumping in to solve operational issues.
This is an in-person role based in Santa Barbara, CA.
Responsibilities include:
Manage complex calendars, scheduling, and meeting logistics
Prepare materials for meetings and ensure follow-up on action items
Coordinate travel arrangements
Assist with personal administrative tasks as needed
Anticipate needs and proactively solve problems before they arise
Track cross-functional projects and deadlines to ensure completion
Assist team with customer support
Help document and improve internal processes
Assist with special projects and company initiatives
Reduce operational bottlenecks and improve workflow efficiency
Serve as point person for the Santa Barbara office, ensuring a professional, organized, and welcoming environment
Oversee office organization, supplies, vendors, and general upkeep
Coordinate on-site meetings and company gatherings
Requirements include:
2–4 years of experience in an executive assistant, operations, office management, production environment (e.g., entertainment, film/TV, media), or similar role
Bachelor’s degree preferred, or at least 8 years of directly relevant professional experience
Based in Santa Barbara, CA or within roughly 50 miles; this is a full-time, in-person role (8am–5pm)
Access to a reliable vehicle for occasional local travel and errands
Proven track record of managing multiple priorities and competing deadlines across stakeholders with consistent, on-time delivery
Experience in a role where accuracy was critical, such as data entry, financial reporting, legal, compliance, or executive communications
Experience drafting professional communications, reports, or executive-level materials for leadership and broad organizational audiences
Prior experience handling confidential information such as personnel matters, executive schedules, financial data, or legal documents
Experience creating or maintaining SOPs, process guides, or internal documentation
Proficient in Google Workspace and Microsoft Office Suite
Experience with task or project management tools (e.g., Asana, Notion, Monday.com, or similar) is a plus
Compensation and Benefits:
Comprehensive medical, dental, and vision coverage
Paid time off (PTO)
10 paid holidays
401(k) Retirement Savings Plan
Cell phone stipend
Commuter benefits
Health Savings Account (HSA)
Company incentive bonus and revenue-based raise opportunities
And much more!
Executive & Personal Support
Operations & Project Coordination
Office Management
The starting annual salary for this position is $73,490, paid on a semi-monthly basis.
Path to Full-Time Employment
This position begins as a temporary role with the potential to transition to regular full-time employment, based on business needs and performance. During the initial evaluation period, you will be compensated as a salaried employee while both parties assess mutual fit. The evaluation period is 60 days.
Candidates who successfully complete the evaluation period will be offered the opportunity to transition to full-time employment, including eligibility for the full benefits package outlined below. We are seeking candidates who are genuinely interested in and committed to the long-term opportunity this role represents.
Benefits Upon Transition to Full-Time Employment pMD offers a comprehensive benefits package, including:
We are only accepting applications through our online job portal, Lever. We aren't able to consider and respond to other types of applications, including those sent via email to pMD support, at this time. Please direct application status questions to [email protected].
Employment is at-will during the introductory period and will remain at-will upon transition to regular employment. Candidates must be authorized to work in the U.S. as a precondition of employment.
pMD builds innovative software solutions that empower healthcare professionals to improve patient care by reducing medical errors. Our platform is designed for physicians and healthcare organizations looking to streamline their workflows and enhance communication, making healthcare delivery more effective.
- Founded
- Founded 1998
- Employees
- 201-500 employees
- Industry
- Internet Software & Services
Operations Coordinator