Team Assistant - Technology Enablement & Innovation

The Team

The Technology Enablement & Innovation team is focused on building the skills, communities and experiences that help our technologists thrive across APAC. We design and deliver learning programs, graduate experiences and community events that connect SEEKers, grow capability and unlock innovation. From twice-yearly hackathons and Hive Week to Communities of Practice and industry meetups, we create the spaces, programs and tools that enable people to do their best work. Joining this team means shaping how Technology learns, collaborates and shows up in the wider tech community.
 

The Role 

Reporting into the SEEK Technology Community Engagement & Innovation Manager, your focus will be the smooth running of Technology engagement and enablement activities. This includes supporting logistics and administration for SEEK wide events such as Hive Week and Hackathon, external meet ups and community events and administrative tasks related to the delivery of the SEEK Graduate programs.

As part of SEEK’s broader EA/PA community, you will provide regular diary and financial management support to a Senior Director, and ad hoc support to senior Technology leaders based in or visiting the KL office. This includes applying local knowledge to book restaurants and activities, coordinating travel (e.g., flights and KL airport transfers), reserving meeting rooms, pre‑registering and greeting guests, and arranging catering via internal channels and systems.

This is an exciting opportunity for an enthusiastic, positive and adaptable person to join our team. You will play a key part in supporting the culture of the teams and ensuring the smooth running of team functions including their rituals. You will be a part of the broader Technology EA/PA group and expected to support this team in enabling activities which drive Technology’s and SEEK’s agenda.

You are highly capable, driven and love working closely with stakeholders. Your attention to detail is exceptional and you flourish when given a challenge. You have a genuine interest and enjoyment in growing your skillset and work well with stakeholders at all levels to understand their needs, managing business priorities and timeframes, whilst maintaining strong relationships. You can see the bigger picture and your first challenge will be to learn about SEEK and the role Technology plays within the company.

Key Responsibilities

• Supporting the delivery of both internal and external community engagement activities, including managing administration and logistics with limited after hours work as required
• Work with the broader Technology EA/PA group to support multi-site events and alignment of practice and policies
• Reconciling expenses and invoices – knowledge of Workday Financials highly regarded
• Diary management and coordinating internal and external meetings across multiple time zones for one Director
• Providing ad-hoc support to senior Technology leaders (both KL based and visiting)
• Handle confidential and sensitive information with a high level of integrity
• Develop and apply a strong understanding of the appropriate SEEK Policies as they relate to the execution of the role
• Contribute to the Technology community and culture in a positive way
• Provide local onboarding and offboarding support, partnering with the Tech EA/PA team to refine and communicate processes for a seamless, consistent experience for all Technology SEEKers.

Qualifications/Skills

• Experience in a similar assistant, team coordinator, or business administration role preferred but not essential
• Ability to influence, partner and collaborate with stakeholders across regions to achieve results
• Able to handle and prioritise multiple disparate tasks in a rapidly changing environment where adaptability is critical
• Strong attention to detail
• Growth mindset and willingness to adapt approaches based on feedback
• A positive, helpful, can-do attitude with a strong sense of collaboration and flexibility
• Resilient and comfortable with ambiguity – able to work with minimal guidance
• High level of problem-solving skills and thinking outside of the norm
• Strong written and verbal communication skills, interpersonal and negotiation skills
• Up-to-date knowledge of MS office suite (Outlook, Powerpoint, Excel)
• A quick learner who can easily pick up new technology platforms and approaches
• Tertiary qualifications are not essential but highly regarded
• Experience working with a multi-site, global business highly regarded.

Perks and benefits

At SEEK we offer:

• Annual Performance Bonus Plan
• Support of flexible working, including a mix of office and work from home days depending on your role.
• Casual dress – every day

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those with eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.