Talent Operations Coordinator

About the Role

We are seeking a highly organised and proactive Talent Operations & Sourcing Specialist to support our global hiring efforts. This role sits at the intersection of candidate sourcing, executive-level interview coordination, and talent operations administration.

You will play a critical role in ensuring our recruiting process runs smoothly while also building top-of-funnel candidate pipelines for key roles. This position is ideal for someone who enjoys both operational rigor and talent discovery, and who thrives in a fast-moving, growth-stage environment.

You’ll partner closely with recruiters, hiring managers, and executives to deliver an exceptional candidate experience while supporting scalable recruiting processes.

What You’ll Do

Candidate Sourcing:

• Proactively source candidates across LinkedIn, talent platforms, referrals, and niche communities
• Build and maintain pipelines for priority roles across technical, commercial, and operations functions
• Partner with recruiters to calibrate profiles and refine sourcing strategies
• Conduct light candidate outreach and initial qualification when needed
• Track pipeline metrics and maintain CRM hygiene

Executive Interview Coordination:

• Coordinate complex interview schedules across VP- and executive-level stakeholders
• Manage multi-stage interview logistics, including panels, case studies, and cross-time-zone interviews
• Ensure a seamless candidate experience throughout the interview process
• Serve as the primary operational point of contact for candidates and internal stakeholders
• Manage calendar conflicts and adjust schedules quickly when priorities shift

Talent Operations & Recruiting Administration:

• Maintain ATS data integrity and ensure recruiting workflows are followed
• Support offer preparation, approvals, and documentation
• Track hiring metrics and produce basic recruiting reports
  Assist with recruiting tools, vendor coordination, and process improvements
• Document and maintain recruiting playbooks and operational processes

What We’re Looking For

• 2–5 years of experience in recruiting coordination, sourcing, or talent operations
• Experience coordinating interviews with senior or executive stakeholders
• Strong sourcing ability across LinkedIn or similar platforms
• Exceptional organization and calendar management skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Comfort working with ATS systems and recruiting tools

What we can offer:

• Bonus
• Hybrid working; meaning you’ll spend 3 days a week in our Farringdon office
• 25 days annual leave, plus the Bank Holidays
• 1 month work-from-anywhere
• Annual Wellness Day
• Health Shield; a cash-back health plan for things like dental, optical, physio and well being
• Access to Thrive; accessible mental health support all in one app
• LoopMe Gives Back Day
• We’ll set you up for success, providing training and career development

Want to learn more about us?

Head to our Careers page to see why we've been voted one of Campaign's Best Places to Work 2023! You can find out more about our values, initiatives, teams and benefits here. (Can't see the hyperlink? Find us here https://loopme.com/contact/careers/)

LoopMe is a technology company that uses AI to improve brand advertising performance and outcomes. Putting consumers at the heart of every campaign, LoopMe uniquely optimizes advertising investments, driving results 2-5x higher than the industry standards in mobile in-app and CTV for brand awareness, consideration, purchase intent, foot traffic and sales. LoopMe was founded in 2012 and is headquartered in the UK, with global offices across New York, Boston, Atlanta, Chicago, Detroit, San Francisco, Los Angeles, Toronto, Singapore, Sydney, Tokyo, Dnipro, Krakow and Hong Kong.