Talent Acquisition/Ops Coordinator

AI overview

Drive efficient hiring processes by managing scheduling and logistics for interviews, ensuring positive candidate experiences, and maintaining ATS data integrity.

Forbes Advisor is hiring! We are looking for Talent Acquisition Ops Coordinator to join the Talent Acquisition team. This person will be responsible for administrative tasks, scheduling interviews and managing our Applicant Tracking System (ATS). This role will help to ensure our hiring processes are efficient, organized, and scalable, and will directly impact the ability to attract and onboard top talent. They will have a direct impact on positive candidate experience and team support.

Key Responsibilities

Scheduling & Logistics: Arranging complex interviews across different locations/time zones, managing calendars, and coordinating candidate interviews.
System Management: Maintaining data integrity in ATS (Rippling), managing candidate records, and troubleshooting system workflows.
Candidate Experience: Serving as a point of contact for candidates, providing timely updates, and ensuring a positive journey.
Hiring Team Support: Partnering with recruiters and hiring managers, preparing documentation, and assisting with offer letters and onboarding.
Process Improvement: Helping implement standardized recruiting services and ensuring compliance.

Qualifications

Strong Organization: Meticulous attention to detail and ability to manage multiple tasks simultaneously.
Communication: Excellent written and verbal skills for interacting with candidates, recruiters, and hiring teams.
Tech Proficiency: Familiarity with Applicant tracking systems, Rippling experience is a plus.
Adaptability: Thriving in fast-paced environments and reprioritizing tasks quickly.
Experience: 2+ years in recruiting or people operations.

Forbes Advisor provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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