Talent Acquisition Operations Specialist

Talent Acquisition Operations Specialist

Position Summary:

The Talent Acquisition Operations Specialist plays a vital support role within the recruitment process by handling back-office coordination tasks for U.S.-based hiring. This includes scheduling interviews, managing background checks, preparing offer letters, and maintaining accurate records in the ATS. This position is essential to ensuring a smooth and organized experience for both candidates and hiring managers.

Key Responsibilities:

• Schedule interviews between candidates and hiring managers, across multiple time zones.

• Coordinate communication between recruiters, candidates, and internal stakeholders.

• Initiate and track background checks, drug screens, and reference verifications.

• Draft and send offer letters based on recruiter and hiring manager input.

• Ensure all candidate data and documentation is accurately maintained in the ATS.

• Track and follow up on pending steps to avoid delays in the hiring process.

• Support onboarding documentation and transition of new hires to HR or operations teams.

• Assist in maintaining recruitment process checklists, trackers, and reports.

• Troubleshoot scheduling conflicts or system issues with urgency and professionalism.

Requirements

• 2+ years of experience in recruitment coordination, HR administration, or back-office support roles.
• Experience supporting U.S.-based recruitment processes is preferred.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Advanced English communication skills (written and verbal).
• Familiarity with ATS systems
• Highly organized, responsive, and comfortable working across time zones.
• Proficient in Google Workspace or Microsoft Office Suite.

Benefits

• Christmas Bonus: 30 days, to be paid in December.
• Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
• Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
• Dental Insurance: Always smile with confidence!
• Life Insurance: (Death and MXN Disability)
• Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + 3 floating holidays in addition to the 7 official holidays in Mexico.
• Cell Phone Reimbursement & Transportation Subsidy.
• Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work. Multicultural Exposure: Work with operations within Mexico and United States.
• MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
• Exclusive Discounts: Benefits with different companies for being part of MezTal.
• Academic Agreements: Access to national universities and language schools.