Job Title: Talent Acquisition Coordinator
Group/Team: HR
Reports to: Sr. Talent Acquisition Partner
Location: Remote
Employment Type: FT, Salary, Non-exempt
Travel Requirements: <10%
THE OPUS GROUP
The Opus Group is a global network of award-winning marketing agencies - including Opus Agency, MAS, and Verve - delivering end-to-end experiential, event, and brand solutions. Together, they partner with more than 70 global companies to create impactful experiences around the world.
WHAT WE’RE LOOKING FOR:
The Talent Acquisition Coordinator is a trusted partner, with a proactive nature, impeccable attention to detail and ability to improve processes. This person will support the Talent Acquisition team with bringing in, onboarding and growing the talent within all of our agencies and partner with the HR Coordinator on other administrative tasks. The right person for this role is organized, a self-starter and has exceptional communication skills. This is a stellar opportunity to grow your career within a dynamic, creative agency environment and be a part of a collaborative team.
RESPONSIBILITIES:
Responsibilities typically fall into a few core areas:
Interview Scheduling & Coordination
Provide support to the Talent Acquisition team in all recruitment related activities including scheduling candidate phone screens and interviews, communication with hiring managers, tracking headcount status.
Coordinate calendars between candidates, recruiters, hiring managers, and interview panels
Manage reschedules, cancellations, and last-minute changes with professionalism and urgency
Assist with resume review, phone screens, and interviewing as needed
Candidate Experience & Communication
Serve as a primary point of contact for candidates during the interview process
Send interview confirmations, reminders, and follow-ups
Answer candidate questions about process, timing, and logistics
Maintain a polished, consistent employer brand voice
Ensure candidates feel informed, respected, and supported throughout the process
Facilitate new hire onboarding and orientation as needed
Recruiting Operations & Administration
Maintain accurate candidate records in the ATS (status updates, notes, dispositions)
Track interview progress and ensure compliance with hiring workflows
Support background checks, references, and pre-employment steps as needed
Reporting, Compliance & Process Support
Support EEO, OFCCP, GDPR, and internal compliance requirements
Ensure interview documentation is completed and stored correctly
Identify process gaps and suggest improvements to scheduling or candidate flow
Stakeholder & Team Support
Partner closely with recruiters, hiring managers and HR
Act as a reliability anchor during high-volume hiring or peak periods
Support recruiting events, hiring days, and campus/interview programs
Assist with onboarding coordination handoff to HR team
General Administrative Tasks
Create and maintain templates for candidate communications
Support vendor coordination (background check providers, scheduling tools)
YOU SHOULD HAVE:
2-3 years’ experience supporting a Human Resources or Recruitment team
Associates or Bachelor’s degree in Human Resources Management or related field
Effective verbal and written communication skills within all levels of the organization and with the public
Working knowledge of state / federal labor and hiring laws
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Strong project management skills with a proven ability to meet deadlines.
Ability to effectively prioritize workload on multiple projects & tasks simultaneously.
Displays strong critical thinking and analytical capabilities.
Ability to function well in a high-paced and at times stressful environment.
Ability to maintain high levels of confidentiality.
Proficient with Microsoft Office Suite, Google Suite or related software.
Ability to learn new software programs quickly
WHAT YOU CAN EXPECT IN RETURN
Full time position
Opportunities for growth and development
Health & Dental Insurance (choice of plans)
100% Employer paid short-term disability and life insurance
Opportunity to elect additional life insurance and LTD insurance at employee expense
Paid parental leave
Opportunity to contribute pre-tax dollars to flexible spending accounts
401(K) with employer match
Flexibility in work schedules
Generous time off
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between $50,000 and $60,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
The Opus Group does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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