Supply Fulfillment and Accounts Payable Coordinator

Responsible for coordinating the fulfillment of materials, equipment, and supplies from vendors to all our operating sites. Follow through with vendors on delivery and shipment dates for fulfillment orders.  Follow up with vendors and internal customers to ensure timely payment of vendor invoices and issue resolution. Responsible for entering and paying all cleaning invoices for all clinics as well as other miscellaneous invoices as needed.

Requirements

·        Prepares supplies inventory report on all facilities.

·        Advises staff and/or faculty as to appropriate choices of standard items to be purchased for offices.

·        Selects predetermined vendors and places orders.

·        Follows up on orders to ensure that materials are shipped and delivered on targeted dates.

·        Input orders in NetSuite purchase order system; matches with invoices for final payment and settlement with vendor.

·        Enter vendor payables and report assigned vendor responsibility aging for weekly approval.

·        Reviews statement of accounts from vendors to ensure orders are paid within vendor terms.

·        Follow up with vendors on payment status, billing inquiries and payment applications.

·        Follow up with internal department leaders for invoice approvals and POs.

·        Enter and pay cleaning invoices for all clinics and maintain the supplemental cleaning tracker file.

·        Enter and pay any other miscellaneous invoices as needed.

·        Special Projects as needed.

Benefits

• 0-3 years of Accounting Experience preferred but not required.

• Proficiency with Microsoft Office Suite; must have strong Excel and data entry skills; must be proficient with using v-lookups and pivot tables.

• Excellent communication skills are required.

• Must be highly organized and detailed-oriented.

• Must be able to prioritize and meet deadlines.