The Studio Administrative Coordinator ensures the efficient management of the studio’s administrative and logistical operations. They support the communications team and management by organizing daily activities, coordinating resources, planning internal events, and ensuring compliance with internal processes.
This person must foster positive relationships and promote a sense of community within the studio. Overall, the Studio Coordinator plays a crucial role in creating a welcoming and well-organized work environment while encouraging employee engagement and belonging.
Main Responsibilities:
- Share important information or announcements related to studio life (intranet, Mattermost, posters, etc.).
- Actively collaborate with the communications team to distribute internal messages, update channels (Intranet), and promote studio initiatives.
- Supervise and be responsible for the daily tasks performed by the receptionist.
- Ensure presence at reception on days without a receptionist to maintain professional service and continuity.
- Welcome and onboard new employees: prepare workspaces, distribute arrival materials (access cards, welcome gift, coffee card), give studio tours, and assist with their first day.
- Respond to employee inquiries and act as the formal point of contact for administrative needs.
- Assist studio management with various projects: document preparation, task coordination, timeline tracking.
- Maintain tracking reports on ongoing activities: projects, events, maintenance, etc.
- Oversee daily office activities: general atmosphere, supplies, organization of common areas (decorations).
- Plan, organize, and coordinate various internal and external events (team activities, project launches, social events, internal training sessions).
- Book spaces; purchase equipment, supplies, and/or meals, etc.
- Welcome external participants for internal activities: speakers, trainers, partners, and ensure smooth integration during events.
- Actively participate in studio life by collaborating with various committees (social, holiday, wellness, diversity, etc.).
- Ensure compliance and implementation of health and safety policies in the office (update first aid list, emergency procedures, maintain first aid kits and emergency supplies).
- Manage the emergency evacuation process: update evacuation plans and procedures, train employees, coordinate drills, and handle real situations.
- Oversee maintenance follow-ups for facilities and equipment: schedule interventions, follow up with vendors, and ensure service quality.
- Manage employee discounts: main point of contact for vendors and partners, negotiate new discounts, update and maintain the employee discount list.
- Act as a liaison between management and external partners.
- Degree in administration, management, communications, or a related field.
- 2 to 4 years of experience in an administrative or project coordination role.
- Excellent command of office tools (Microsoft Office Suite, collaborative tools).
- Strong organizational skills, resourcefulness, attention to detail, and ability to manage multiple priorities.
- Excellent verbal and written communication skills (French and English).
- Discretion and confidentiality.
- Event planning and logistical coordination skills.
- Ability to manage vendors and technical follow-ups (maintenance and purchasing).
- Ability to interact with employees, visitors, and external stakeholders.
- Knowledge and experience in a creative work environment (video games) is a plus.
- Knowledge of health and safety standards and emergency procedures is a plus.
What Gameloft believes in:
We play the good game for a better world. As a leader in the industry, we want to use the power of video games as a force for positive change.
If you join us, you’ll have plenty of opportunities to help the environment, make a difference in communities and build a more inclusive world.
We want our Gamelofters to focus on what matters: creating fun and high-quality games they’ll be proud to share with our players around the world.
To help you succeed in your role, we have some cool perks:
What Gameloft offers:
- Flexible schedule
- Friday afternoon off all year round!
- 3 weeks’ vacation and mobile days off, available as of your start date
- Time off between Christmas and New Year’s Day to help you start the year off on the right foot
- Group RRSP program with employer contributions
- Great group insurance program
- Free 24/7 access to a virtual medical clinic
- The Employee and Family Assistance Program
- Partial reimbursement of your commuting costs (for public transit and/or parking)
- Support for new employees relocating from countries or regions outside Quebec
- Referral program with bonuses
- Regular activities and prizes courtesy of our Social Committee
And at the studio itself:
- Secure bike storage room and a subsidy to encourage active transportation (during the summer)
- Daily snacks (fruit, coffee, etc.)
- Wednesday happy hours
- A game room
- A rooftop terrace
- Studio located near Jarry Park and the charming Mile-Ex and Little Italy neighbourhoods
