Staff Accountant

Position Summary

The Staff Accountant plays a key role in ensuring the financial health and accuracy of the organization. This role provides exposure to multiple areas of accounting, including general ledger, accounts payable, payroll, and financial reporting. The Staff Accountant is responsible for managing the monthly close process for multiple entities, supporting audits, and serving as the primary back-up for Accounts Payable and Payroll functions. This is an excellent opportunity for an accounting professional who thrives in a dynamic environment and enjoys broad exposure across the finance function.

Responsibilities
General Accounting

• Perform general ledger activities, including journal entries, intercompany transactions, and account reconciliations for multiple entities.
• Support the preparation of monthly, quarterly, and annual financial statements.
• Assist with external and internal audit requests.
• Participate in process improvement initiatives to drive efficiency and strengthen internal controls.

Accounts Payable

• Process vendor invoices during peak times, ensuring accuracy, compliance, and timely payments.
• Maintain vendor records and resolve vendor inquiries.
• Reconcile invoices, purchase orders, and payments to ensure accuracy.
• In the absence of the AP Lead, process electronic payments and transfers.
• Review and process employee expense reports via Certify and manual submissions.
• Manage clinical study site payments and prepare remittance submissions.
• Prepare monthly credit card accruals and reconcile actual charges.
• Generate AP-related reports and support audits as needed.

Payroll (Back-Up Support)

• Ensure accurate and timely bi-weekly payroll processing in the absence of the Payroll Manager.
• Maintain employee payroll records and ensure compliance with federal, state, and local payroll regulations.
• Support payroll functions including deductions, benefits, and garnishments.
• Respond to payroll-related employee inquiries and resolve issues promptly.
• Assist in preparing payroll reports and maintaining accurate documentation.

Qualifications

·       Education/Training:

• Bachelor’s degree in Accounting, Finance, or related field.

·       Experience:

• 3+ years of general accounting experience.
• Experience in payroll processing.
• Experience with Paylocity payroll software preferred.
• Experience with SAGE X3 ERP system preferred.
• Prior experience in a multi-faceted role with exposure to multiple accounting functions preferred.
• Strong knowledge of accounting principles and practices
• Proficiency in Microsoft Excel and accounting software.
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to handle confidential information with integrity.
• Strong communication and interpersonal skills.

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