Staff Accountant

Position Summary: The Staff Accountant plays a key role in supporting the financial stability and integrity of Planned Parenthood Association of Utah by maintaining accurate financial records and assisting with core accounting functions. This position is responsible for preparing journal entries, reconciling accounts, supporting month-end and year-end close processes, and assisting with financial reporting and compliance activities. Working closely with the Controller and finance team, the Staff Accountant helps ensure adherence to GAAP, internal policies, and regulatory requirements, while contributing to budgeting, forecasting, audits, and process improvements that support the organization’s mission and long-term sustainability. Essential Job Functions:

Prepare journal entries and maintain general ledger accounts

Assist with month-end and year-end close processes, including reconciliations and supporting schedules

Reconcile bank statements and accounts payable/accounts receivable balances

Assist in preparing financial statements, dashboards, and management reports

Support internal and external audits by compiling documentation and responding to audit inquiries

Ensure compliance with GAAP, regulatory requirements, and internal financial policies and procedures

Analyze financial data to identify discrepencies, investigate variances, and recommend solutions

Assist with budgeting, forecasting, and financial planning processes

Support tax filings, regulatory reporting, and other compliance submissions as needed

Collaborate with internal departments to ensure accurate financial reporting and data flow

Support tracking and reporting of restricted funds, grants, and donations to ensure funds are used and reported in compliance with donor and grant requirements.

Assist in reconciling patient service revenue, donations, and other income streams in coordination with operations, billing, or development teams.

Participate in maintaining and strengthening internal controls, segregation of duties, and documentation to support audit readiness.  

Assist with maintaining account mappings, chart of accounts updates, system upgrades, or transitions related to accounting or ERP systems.

Assist in allocating shared costs across departments, programs, or funding sources in alignment with financial and reporting requirements.

Other duties as assigned.  

Minimum Qualifications

Bachelor’s degree in Accounting, Finance, or a related field

2–5 years of accounting experience preferred

Experience supporting month-end close processes strongly preferred

Familiarity with ERP systems and accounting software is an advantage

Nonprofit, healthcare, or grant-funded experience is a plus, but not required

Strong analytical, organizational, and problem-solving skills

Excellent attention to detail with a high level of accuracy

Solid understanding of GAAP and financial reporting standards

Strong written and verbal communication skills

Intermediate to advanced proficiency with Microsoft Excel (including formulas, pivot tables, and data analysis)

Ability to handle confidential financial information with professionalism and discretion

Commitment to diversity, equity, and inclusion principles and ability to embed these in operational practices.

Ability to manage multiple priorities in a fast-paced, mission-driven environment.

Yearly flu vaccination or medical/religious exemption required. 

Competencies & Expected Skills:

Analytical Thinking: Skilled in analyzing data and evaluating outcomes to enhance grant-related strategies.

Communication: Exceptional interpersonal and communication skills, capable of effectively negotiating and resolving conflicts.

Time Management: Efficient in managing multiple tasks and responsibilities in a fast-paced environment.

Knowledge Expertise: Comprehensive understanding of nonprofit operations and grant management.

Organizational Skills: Strong organizational and planning skills, capable of managing complex projects and schedules.

Decision-Making: Sound judgment and decision-making abilities, with a focus on meticulous detail and accuracy.

Technical Proficiency: Advanced knowledge of database management and data analysis tools, with a focus on financial and performance metrics.

Compliance and Ethics: Strong commitment to ethical practices and adherence to funding regulations.