We are seeking a Staff Accountant to join our Finance team. This role is critical in managing Accounts Receivable (AR), Accounts Payable (AP), expense coding, and collections, particularly as we transition from QuickBooks Online to NetSuite this quarter. You will ensure data integrity across multiple platforms, communicate proactively with vendor coordinators, and play a key role in supporting business operations.

This is a hands-on role requiring attention to detail, strong Excel skills, and a proactive communication style. You’ll work closely with both finance and operations teams to ensure accurate financial processing and reporting.

Accounts Receivable (AR)

Generate and process client invoices in proprietary internal app and push data to QuickBooks Online (QBO) / NetSuite
Perform manual adjustments, create credit memos, and issue additional invoices as needed
Track outstanding collections, follow up with clients, and support timely payment

Accounts Payable (AP)

Transfer and upload vendor bills from proprietary app into Tipalti and QBO/NetSuite
Validate vendor bill accuracy, download and reconcile data
Coordinate with vendor coordinators to secure approvals via Slack/email
Support vendor-related questions in collaboration with teammates

Expense Management

Review and code company expenses in Ramp using appropriate GL codes
Maintain data accuracy during uploads and reconciliations

Financial Systems Transition

Support ongoing transition from QBO to NetSuite (CSV uploads, data checks, reconciliations)
Identify and troubleshoot data mismatches during system migrations

Communication & Collaboration

Partner with Vendor Coordinators to secure approvals and resolve discrepancies
Maintain proactive, professional communication across Slack, email, and GSuite trackers

Requirements

2–4+ years of accounting experience, preferably in AR/AP or Staff Accountant roles
Experience with QBO and/or NetSuite (NetSuite strongly preferred; transition experience a plus)
Familiarity with Tipalti and Ramp is an advantage
Strong Excel/Google Sheets skills for reconciliation and data validation
Highly detail-oriented with the ability to spot discrepancies and ensure accuracy in data uploads
Effective communicator with a proactive approach to problem-solving and vendor coordination
Comfortable working in a fast-paced, process-evolving environment

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

Permanent remote work flexibility
Paid Time Off
Health Maintenance Organization (HMO) coverage
Annual performance bonuses
Dedicated coaches offer an extra channel of support and skill-building
Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

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Staff Accountant.

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