Sr. Executive Assistant I

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on
 
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. 
 
Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma.

What You'll Do

We’re looking for a highly organized and tech-savvy Senior Executive Assistant to support the EVP, Corporate Development, and provide coordination support for the Chief People Officer.

This is a hands-on role for someone who thrives in a fast-paced environment, is comfortable with executive-level communication, and embraces modern tools (including AI productivity platforms) to drive efficiency. You’ll manage the EVP’s high-volume calendar, support key meetings, and coordinate larger scheduling and projects across the People, IT, and Facilities teams.

Responsibilities

Support for the EVP, Corporate Development

• Manage the EVP’s complex calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities
• Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur
• Prepare, proofread, and edit materials, presentations, and reports for executive meetings
• Track decisions, deliverables, and follow-ups from meetings to ensure accountability
• Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
• Serve as the primary liaison between the EVP and internal/external stakeholders
• Handle confidential information with professionalism and discretion

Support for the Chief People Officer and cross-functional teams

• Coordinate scheduling for larger or time-sensitive meetings involving leaders from People, IT, and Facilities
• Manage logistics for People, IT, and Facilities leadership meetings, off-sites, and events, including agendas, AV, catering, and materials
• Support cross-functional initiatives and projects requiring senior-level coordination
• Partner with other administrative staff to maintain consistency and coverage across departments

Where You'll Work

This hybrid position requires being in the office four days a week (Mon-Wed in Palo Alto, Thurs in SF) to provide hands-on support, manage in-person meetings, and maintain a close connection with both executives and their teams.

Who You Are

• Bachelor’s degree and at least 7–10 years of experience supporting senior executives
• Proven ability to manage multiple high-priority tasks in a dynamic environment
• Exceptional organization, judgment, and follow-through
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom)
• Demonstrated experience using AI productivity tools such as ChatGPT, Microsoft Copilot, and Claude to enhance workflow, drafting scheduling, and communication
• Strong written and verbal communication skills
• High level of integrity and discretion in handling confidential information
• A proactive, positive attitude and the ability to anticipate needs before they arise

Rewarding Those Who Make the Mission Possible

We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. 

Financial Benefits:

• Market leading compensation 
• 401K with 100% employer match on first 3% & 50% on the next 2%
• Employee stock purchase program
• Pre-tax commuter benefits
• Referral program with $2,500 award for hired referrals

Health & Wellbeing:

• Comprehensive health care with 100% premiums covered - no cost to you and dependents
• Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
• Hybrid work model - employees have the autonomy in where and how they do their work 
• Unlimited flexible paid time off - take the time that you need
• Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
• Flex spending accounts & company-provided group term life & disability 
• Subsidized lunch via Forkable on days worked from our office

Skill Development & Career Paths:

• People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
• We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
• We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities