Specialist - Accounts Payable

Position Summary

This position is responsible for supporting the overall objectives of the Corporate Finance department by executing the procedures and controls to ensure the accurate, timely and efficient processing and recording of transactions and payment of obligations in accordance with Company policies.

Position Duties/Responsibilities

• Performs procedures and controls to facilitate accurate, timely and consistent processing of vendor invoices and/or employee expense reimbursement requests; ensures that adequate documentation and support is maintained in the financial records for all transactions and balances.
• Prepares fund disbursements in accordance with corporate guidelines, policies and procedures. Ensures the secure processing of payments and maintenance of adequate asset safeguard measures.
• Performs procedures and controls to facilitate accurate, timely and consistent processing, recording and payment of key affiliate supplier invoices.
• Interfaces with, and maintains knowledge of, affiliated supplier systems to efficiently access/transmit information; coordinates with company financial system requirements.
• Reviews and reconciles key equipment supplier account transactions and statements timely; maintains adequate documentation and support in the financial records for all transactions and balances.
• Maintains established service level commitments for transaction processing, review and reconciliation.
• Assists with the maintenance of an organized, efficient invoice processing, payment and record retention system.
• Assists in maintaining accurate vendor account balances; perform research on vendor account activity and reconcile vendor accounts.
• Attends to external and internal inquiries/requests promptly; resolves inquiries by providing transaction and account documentation and explanation. Coordinates and collaborates with other individuals/departments to timely communicate and resolve account issues.
• Fosters a strong customer service orientation both within and outside the department.
• Provides professional, courteous and timely service to customers and vendors regarding account transactions and balances; promotes a positive image of the Company in all interactions.
• Communicates timely with appropriate levels of management to address potential vendor/supplier issues and accounts/areas that may require heightened attention.
• Compiles data and prepares reports and analysis, as requested.
• Participates in implementing process and operational improvement initiatives.
• Performs other accounting services duties, tasks and projects as assigned by management.

Position Requirements

Required:

• High School Diploma or GED
• At least seven (7) years of experience in a corporate environment, with at least three (3) years in an accounts payable, accounts receivable, or general accounting role in a mid to large corporate environment

Preferred:

• Associate’s Degree in business related field (Accounting, Finance, Business Administration, etc.)
• At least three (3) years of experience in an accounts payable, accounts receivable, or general accounting role in a mid to large corporate environment
• Experience with data manipulation/analytics tools and Enterprise Resource Planning (ERP) systems

Knowledge, Skills, And Abilities

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Excellent customer service skills (preferably in a professional office environment)
• Detail-oriented and accurate with numbers and data
• Strong organizational and time-management skills, with the ability to multi-task
• Strong computer/technology skills (including Microsoft Outlook, Word, Excel, and PowerPoint) with the aptitude and ability to leverage data and technology in the performance of responsibilities
• Ability to work in a fast-paced, results-oriented, deadline-driven environment
• Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgment
• Excellent communication skills, including verbal, written and listening skills
• Knowledge of general accounting principles and basic business information flow

Other Requirements of Position

• Works under general supervision. Employee acts independently to handle standard problems but usually report on such problems.  More unusual problems are referred to a supervisor/manager.
• Major responsibilities do not typically require exercising independent judgment. Detailed instructions or established procedures are usually available as guidelines for most aspects of the job.
• Errors, if they occur, are easy to find and can be fixed with little effort or expense and minor effect on the company.
• Frequently communicates with management and coworkers; occasionally communicates with vendors.
• No formal responsibility for supervising others.

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.