Based in Southern California with locations in Malibu, Calabasas and Camarillo; HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art.
Essential Duties:
Provide administrative support for technical leads and technical staff members, in a fast-paced, dynamic environment. Duties involve coordinating program activities, including:
Arrange appointments/meetings (e.g. with customers, interviews, administrative reviews)
Maintain shared schedules
Organize information, create and track action items, follow up with internal staff
Prepare financial, deliverable and new business reports
Make travel arrangements and generate expense reports
Order and track supplies, materials, and equipment
Coordinate internal resources such as office space
Organize, coordinate and support staff morale events, office communications, notices, memos and announcements
Skills Required:
5-7+ years administrative/secretarial experience.
Demonstrated ability to coordinate multiple assignments, establish priorities and complete tasks in a timely manner
Demonstrated ability to learn internal processes, interface with external customers and work effectively with others
Proficient with PC Office Suite (Word, Excel and PowerPoint) and familiarity or willingness to learn Sharepoint and Microsoft Project
Good telephone manners
Knowledge of office protocols including ability to interface with a wide variety of people and personalities (co-workers, technical staff, customers, director) required
Working knowledge of productivity tools (Word, Excel, PowerPoint) required.
Understanding of scheduling and organizational tools (Sharepoint, MS Project) desired.
Experience with property and inventory management is desired but not required
Basic financial knowledge desirable
Education Required:
BA or relevant experience
Physical Requirements:
Must have the ability to sit for long periods of time and climb stairs to access different parts of the site
Special Requirements:
Must be able to communicate effectively and professionally with people; must have friendly, “can do” attitude.
US citizenship status required
Must have a current Top Secret/SCI clearance with polygraph within last 5 years
Compensation:
The pay range for this position is $26.50 - $46.60 per hour + bonus + benefits.
Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the target for new hire salaries for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specifics during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include potential bonus or benefits.
Don’t meet every single requirement? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At HRL, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
HRL offers a very competitive compensation and benefits package. Our Regular/Full Time benefits include medical, dental, vision, life insurance, 401K match, gym facilities, PTO, growth potential, and an exciting and challenging work environment.
HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, age, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. § 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
