Site Administrator (Internal applications only)

Site Administrator
Marketing Support Unit - Brookfoot Works, Southowram, Halifax
40 hours per week Competitive Salary + Benefits

Our vision is to Create Better Places and Futures for Everyone; Socially, Environmentally and Economically. For us, these aren’t words on paper. This is our powerful and purposeful statement that guides our actions and ignites a passion in every one of us. We’ve been paving the way since 1890. Our passion for our products and customers has made us a Superbrand that is synonymous with quality; supplying prestigious landmarks such as Trafalgar Square, while also caring for the environment and communities in which we operate.

Manufacturing is at the heart of our operation, it's where we fulfil the customer promise and produce the UK’s leading products! It’s within this successful team at Marshalls that we’re recruiting for a Site Administrator.

So, what’s the mission?
The Halifax team is responsible for manufacturing high-quality products and managing regional distribution. We pride ourselves on a culture of collaboration, safety, and continuous improvement. We’re a diverse group of individuals, from seasoned production managers and engineers to operatives and Technicians, all working together to deliver on our site objectives and contribute to Marshall's success.

The job details 
The atmosphere at the Halifax site is fast-paced, results-driven, and supportive. Your role as Site Administrator is absolutely vital - you'll be the organisational lynchpin that keeps the site running smoothly. You'll interact daily with every department, making you an integral and highly valued member of the team.

We believe in investing in our people, so you'll have opportunities to develop your skills and take ownership of key administrative processes.

The Site Administrator is central to the Halifax operation, acting as a highly dynamic site generalist supporting all Marshalls trading divisions. Key responsibilities include managing the Point of Sale (POS) and Marketing Material Portfolio, providing crucial administrative support for internal sales and front office planning, and serving as a primary administrative contact for high-level customers. Operationally, the role involves streamlining technical team workflows and expertly managing the site's job issuance process - from receiving job requests via email or job sheets, to recording and efficiently dispatching them to the shop floor for production, alongside handling ad-hoc requests promptly.

What are the mission-critical skills?

• Ensure that quality incidents / non-conformances result in all affected product or material being contained and identified as unavailable for sale, ensuring that colleagues in sales are made aware of any service risk
• Any potential product changes (e.g. poor quality RPL / RTW) are known, communicated to stakeholders, and that appropriate plans are put in place to manage stock segregation and minimise customer impact
• Make sure that all production, stock information and records are maintained in a timely manner and accurately to facilitate the efficient and economical supply of finished goods
• Ensure that all items produced are supported by a production order to facilitate accurate and timely production and accounts data whilst providing and audit trail
• Investigate and solve production order discrepancies
• Identify variations and propose solution to limit
• Ensure all items purchased are supported by an authorised requisition where necessary providing an audit trail
• Investigate and solve invoice queries
• Support the site management team by providing the required data and reports

Benefits

• Guaranteed Christmas holidays
• Development opportunities
• 34 days per annum or the equivalent in hours pro rata (inclusive of bank holidays)
• Health care cash plan: support with Dental, Optical, Prescription costs and many more!
• Enhanced Maternity, Paternity, and Adoption pay and leave
• 5% employer matched pension scheme
• Cycle to work scheme
• Employee discount on Marshalls and Marley products
• Retailer discounts
• Marshalls Wellbeing Centre – move, money & mind
• Share purchase scheme
• Life assurance

Equal Opportunities
Whoever you are and whatever your background, you’ll find a fair and supportive workplace. You’re unique and we want you to bring every part of who you are to work, every day.

We’re committed to ensuring equal opportunities for everyone. To us, this is more than a legal, moral, or ethical necessity – it’s the right thing to do! We want our team to reflect the diverse nature of society and the communities we serve.

Marshalls is a workplace where you’re valued for the contribution you make, and where you can grow and develop by being entirely yourself!

This advert will self-destruct on: 12 noon on Friday 5th December 2025