Service Billing Assistant

AI overview

Collaborate with various teams to ensure billing accuracy under tight timelines while improving processes in a fast-paced construction industry.

Mark III Construction is seeking a Service Billing Assistant to support its MEP Service company, M3 Service. The Service Billing Assistant will work closely with Service administrative staff, managers, and customers to ensure that invoices are issued with accuracy while under tight timelines. This position provides an opportunity to be part of a team within a dynamic industry and a quickly-growing company. The successful applicant will be exposed to multiple aspects of the business through the course of his/her daily activities.

Position hours would be 20-30 hours per week M - F

Requirements

Collaboration with Operations team including dispatchers, account managers, service managers, sales personnel and company leadership
Prepare and issue billings for service agreements and quoted work in line with company goals and client expectations
Update GL accounts in Sage 300
Receive and process purchase orders aligning with vendor payment requirements
Securing, preparing and delivering forms in line with client requirements
Responding promptly to customer requests and providing solutions issues as they arise
Identifying billing roadblocks and escalating as needed
Data Entry
Prioritizing tasks based on varying customer and company deadlines
Participating in continuous improvement initiatives
Other duties as assigned based upon skill, knowledge, and interest

Outcomes

For invoices within Billing’s control, maintain an average monthly billing turnaround time of 5 days.
Achieve an overall monthly average billing turnaround time of 10 days.

Requirements

At least 1 years’ experience performing administrative duties, customer service and/or basic accounting (preferred)
Proficient in Microsoft Office Suite
Experience with Build Ops (or other) commercial management software and/or Sage 300 software a plus
Willingness to learn and grow in a dynamic environment
Excellent verbal and written communication skills
Team player
Positive attitude
Dependability and flexibility

Benefits

Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Training & Development
On Site Gym

Salary Range: $20 - $25 per hour DOE

Perks & Benefits Extracted with AI

Other Benefit: On Site Gym
Paid Parental Leave: Family Leave (Maternity, Paternity)
Paid Time Off: Paid Time Off (Vacation, Sick & Public Holidays)