Senior Office Manager

The opportunity

At TechnologyAdvice, our people are at the heart of everything we do. We're a fast-paced, people-first organization looking for a Senior Office Manager to bring elevated leadership, initiative, and polish to our daily operations and culture. This isn't just about keeping the lights on — it's about setting the standard for how a high-performing office environment should run.

In this role, you’ll be the strategic partner and right hand to the Director of Administration, ensuring smooth day-to-day office operations while actively contributing to long-term improvements in workplace experience, vendor relationships, event execution, and executive support. You will play a key role in fostering team connectivity, streamlining internal processes, and serving as a force multiplier for the entire leadership team.

This is not an entry-level office support role. The ideal candidate will bring 2+ years of experience as an Office Manager (or equivalent) in a dynamic, high-growth business environment, and will be energized by wearing many hats, solving problems before they arise, and creating structure in ambiguity.

Location: Nashville, TN | In-Office

What you'll do

Office Operations & Facilities

• Lead all aspects of day-to-day office operations, including opening/closing procedures, cleanliness, repairs, and team member experience.
• Manage vendor relationships, negotiate service contracts, and assess cost-effective options for supplies, groceries, and office needs.
• Oversee inventory, ordering, and delivery logistics with precision and cost sensitivity.
• Partner with IT and building management on equipment, office layout, and security needs.
• Maintain historical spend records, track budgets, and forecast upcoming administrative costs.
• Coordinate all shipping, receiving, mailroom logistics, and onsite catering (Monday–Friday).
• Serve as the first point of contact for visitors and vendors, ensuring a professional and welcoming experience.

Team & Executive Support

• Provide high-level administrative support to the CEO, Director of Administration, and senior leadership, including complex calendaring, travel, expense management, and ad hoc project work.
• Assist in coordinating and managing travel logistics for team members globally.
• Anticipate team needs and proactively surface ways to remove friction or improve processes.
• Conduct independent research on vendors, services, tools, and workplace trends to guide decision-making.
• Assist with the onboarding experience for new hires and help maintain a welcoming, high-impact candidate and employee experience.

Event & Culture Coordination

• Plan, manage, and execute onsite and virtual events with excellence — from cultural celebrations and global giveback days to strategic leadership retreats.
• Coordinate logistics for volunteer initiatives, team-building activities, and quarterly/annual company planning sessions.
• Brainstorm new ideas to elevate the employee experience and workplace culture.
• Build scalable playbooks for recurring events and manage post-event feedback processes.

Who you are

• 2+ years of experience in a professional Office Manager, Executive Assistant, or Administrative leadership role (start-up, scale-up, or tech industry experience preferred).
• Proven ability to juggle priorities, keep multiple stakeholders aligned, and take initiative without constant direction.
• Strong written and verbal communicator who can represent the executive office with polish and discretion.
• Experienced in event planning, vendor negotiation, travel coordination, and executive support.
• Comfortable navigating confidential or sensitive topics, exercising sound judgment, and upholding high standards of professionalism.
• Confident using Google Workspace (Sheets, Docs, Calendar, Forms), Slack, and other digital collaboration tools.
• Adept at project and budget management with excellent attention to detail.
• Energized by people-facing work and actively invested in workplace culture.
• Holds a valid driver’s license and has access to reliable transportation (some local errands required).
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward.
• Preferred experience collaborating with senior executives and HR/People Operations, supporting hybrid or remote-first organizations, and working with vendor/contract management, budgeting software, or operations such as hospitality and event planning.

What we offer you

• Career Growth: Advance with mentorship programs, leadership academies, and opportunities to shape company culture and DEI initiatives.
• Flexible PTO: Take the time you need, when you need it.
• Health Coverage: Medical, dental, and vision plans for you and your family.
• Insurance Protection: Life, AD&D, Short-Term, and Long-Term Disability coverage.
• 401K with Match: Secure your future with our company-matched retirement savings.
• Paid Parental Leave: Support for new parents during life’s special moments.
• Wellness Perks: Access Headspace and enjoy monthly fitness reimbursements.
• Pet Insurance: Care for your furry family members.
• Speaker Series Bonus: Present in our monthly speaker series and earn a bonus.
• Book Reimbursement: Get up to 12 books reimbursed per year to fuel your learning.
• Bucket List Benefit: Celebrate milestones with annual contributions toward your dream adventures after 3 years.
• In-Office Perks: Enjoy catered lunches for our in-office team.

Work authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire in an employer approved US state and must maintain authorization to work in the United States throughout their employment with our company.