Reset your expectations of a health and wellness agency. From our inception, Fingerpaint has been driven by an unstoppable collective spirit of possibility. It’s that curiosity that’s at the heart of everything we do. From our legendary people-first culture to the hundreds of Fingerpainters who define us, we’ve reimagined what it means to be a healthcare and wellness advertising agency. Here, creativity happens naturally—we attract top talent and give them a space to grow and collaborate.
Objectives of This Role: A Senior Project Manager Media is responsible for overseeing the planning and implementation of an entire project through budgeting, hiring team members, sourcing suppliers, and planning the project release. All of this takes place within the framework of achieving Fingerpaint’s company goals and vision.
Duties and Responsibilities:
• Lead and assist in development of projects and programs that will establish quality objectives.
• Manage teams through all phases of life cycle development, including analysis, project design and development, testing periods, installation, and final delivery.
• Oversee a department and team of project managers, including budget management, scheduling, and risk analysis.
• Interface directly with managers, employees, vendors, and others to clearly define project requirements and expectations.
• Create a work plan that includes a schedule, milestones, control, and risk factors.
• Identify complex risks, lead reviews, create risk mitigation, and implement action plans.
• Manage multiple projects individually and as a team, all simultaneously.
• Protect confidential and sensitive information.
• Enhance company and department reputation by accepting ownership, exploring new possibilities, and adding value to the organization.
• Maintain a strong understanding of business strategies, goals, and missions.
• Develop and manages detailed timelines and estimates for custom media programs.
• Develops processes and best practices for custom media assets in partnership with media team.
• Owns communicates with external media vendors on asset development and approval for custom programs in partnership with media.
• Develops timelines for custom programs incorporating media vendor timelines, FP internal timelines and client PRC timing.
• Provides SharePoint links of assets to Account when ready for client review/submission via email.
• Communicates EOD deliverables via Canvas.
• Provide regular updates to internal teams on project status (including client status learnings to media team).
• Documents and communicates action items from meetings.
• Oversees financial health of assigned projects, tracks burn rates and manages change requests.
• Tracks and reports burn and cost-to-completes – connects with media leads as needed on burn reports.
• Tracks media invoicing reconciliation with finance and media team, ensuring Finance is billing accurately based media billing workbook.
• Manage Ziflow and own routing of deliverables they support.
• Leads medium-high complexity jobs.
• Share screen and take the team through weekly status.
• Accountable for PC / APM deliverables.
• Ensure all projects follow agency process.
• Supports senior colleagues across programs or complex deliverables.
• Makes key project decisions, resolves issues proactively and navigates risks.
• Supports media team in rolling out new processes and automation.
• Schedules internal meetings and ensures the right team members are included.
• Follow up with the team during routes to ensure everyone is reviewing in a timely manner.
• Defines and monitors scopes, budgets, and schedules independently.
• Collaborates with account teams to develop statements of work and forecasts.
• Engages with team to discuss scope, timelines, estimates, change orders.
• Works with SPM+ and account on forecasting efforts.
• Assists media team with EOY campaign closeouts.
• Creation of Airtable tickets for Studio & Edit & Integrated Production.
• Creation of sharepoint folders and slack channels.
• 5+ years of project management experience.
• PMP certification preferred but not required.
• Experience in planning projects with large data sets and making decisions for data-driven analytics.
• Demonstrated communication skills, including the ability to clearly communicate ideas.
• Proven leadership skills.
• Ability to balance and prioritize multiple projects and priorities.
• Strong familiarity with project management software tools, methodologies, and best practices.
• Experience seeing projects through the full life cycle.
• Excellent analytical skills.
• Strong interpersonal skills and extremely resourceful.
• Proven ability to complete projects according to outlined scope, budget, and timeline.
