Senior Legal Admin Assistant (001-0549)

Looking for Filipino (Philippines-based) candidates

Job Role: Senior Legal Admin Assistant

Compensation range: $1,800 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: This client is a specialist family law practice based in Western Australia, focused exclusively on helping individuals and families navigate separation, parenting arrangements, and financial matters. The firm is known for its practical, client-first approach, combining strong technical expertise with clear communication and sensitivity to emotionally complex situations.

Founded by senior family law practitioners, the practice delivers tailored advice across the full spectrum of family law, with an emphasis on resolution-focused outcomes, efficient processes, and high-quality client support.

Role Overview: We are seeking an experienced Senior Legal Administrative Assistant to support our Family Law team. This role is critical to the smooth day‑to‑day operation of the practice and involves managing end‑to‑end family law administrative workflows, supporting solicitors, and ensuring all documentation, court requirements, and client communications are handled accurately and efficiently.

This position suits a candidate with strong family law experience, ideally gained while working with Australian legal entities, who is confident handling both foundational administrative tasks and more advanced paralegal-style support, depending on workload and budget allocation.

Key Responsibilities: 

Core Administrative Support

• Save, organise, and file incoming and outgoing emails and correspondence
• Rename, manage, and maintain electronic and physical legal documents in line with firm standards
• Diarise key dates, deadlines, and reminders
• Maintain orderly and compliant filing systems for all family law matters

Family Law Workflow Management

• Manage and oversee family law administrative workflows from matter opening through to closure
• Coordinate and track court dates, hearings, deadlines, and related requirements
• Ensure compliance with court procedures and filing timelines

Legal Documentation

• Prepare, format, and proofread family law documents and correspondence
• Assist with the preparation of court forms, affidavits, subpoenas, and other legal documentation
• Ensure documents meet court and firm formatting standards

Client & Solicitor Support

• Handle client communications professionally and with discretion, including email and phone correspondence
• Act as a key point of contact for clients regarding administrative and procedural matters
• Provide day‑to‑day administrative and paralegal support to solicitors
• Liaise with courts, external parties, and other stakeholders as required

Advanced Support (Scope Dependent on Budget)

• Provide higher‑level paralegal assistance on family law matters
• Assist with matter preparation, document collation, and court submissions
• Support solicitors with case management tasks as required

Required Skills and Qualifications:

• Mandatory experience in Family Law
• Prior experience working with Australian law firms or legal entities is strongly preferred
• Strong understanding of family law administrative processes and court procedures
• Proven experience preparing and formatting legal documents
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to handle confidential information with professionalism and discretion
• Comfortable managing multiple matters and deadlines simultaneously

Desirable Attributes:

• Paralegal training or experience in a family law setting
• Familiarity with Australian court systems and filing requirements
• Proactive, reliable, and able to work independently
• Confident supporting solicitors in a fast‑paced legal environment

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST or PHT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)