Senior HR Executive / Assistant Manager - Human Resources

Job Title

Location

Reporting Line

Purpose

Key Responsibilities

• Oversee end-to-end HR operations across Singapore, Malaysia, and other regions.
• Ensure compliance with local labour laws and statutory requirements (e.g. MOM Singapore, EPF/SOCSO/EIS/LHDN Malaysia, PRC labour regulations).
• Handle employee onboarding, offboarding, confirmation, probation management, and termination processes, including complex and sensitive cases.
• Manage work pass applications, renewals, cancellations, and quota administration (EP, S Pass, WP).

• Oversee accurate and timely payroll processing across regions using relevant payroll systems.
• Manage statutory contributions, tax filings, benefits administration, and employee claims.
• Maintain payroll controls, data integrity, and audit readiness.
• Track HR costs and prepare regular HR and headcount reports for management.

• Lead end-to-end recruitment for regional roles, including sourcing, screening, interviewing, selection, and offer negotiation.
• Partner with hiring managers to understand workforce needs and deliver quality hires.
• Manage job postings, talent pipelines, background checks, and preemployment documentation.
• Support workforce planning and manpower budgeting exercises.

• Handle employee grievances, disciplinary cases, misconduct investigations, and termination processes.
• Support industrial relations matters, including engagement with labour officers, legal counsel, and external authorities.
• Ensure fair, consistent, and legally compliant handling of employee relations cases.

• Develop, implement, and maintain HR policies, employee handbooks, and SOPs.
• Standardize HR processes across regions to ensure consistent governance and best practices.
• Review and update policies regularly in line with regulatory changes and business needs.

• Coordinate employee training programs, external courses, and leadership development initiatives.
• Manage training administration, HRD Corp grant applications, LMS records, and training evaluations.
• Support capability development aligned with organizational priorities.

• Plan and execute employee engagement initiatives, including onboarding programs, team-building activities, and company events.
• Coordinate festive celebrations, recognition initiatives, and staff welfare programs across regions.
• Foster a positive employee experience and strong organizational culture.

• Prepare regular HR reports on headcount, turnover, payroll, recruitment, and performance metrics.
• Liaise with internal stakeholders, external vendors, auditors, and service providers as required.
• Support regional and group HR projects and system implementations.

Qualifications & Experience

• Diploma or Degree in Human Resources, Business Administration, or related field.
• Professional HR certification (e.g. MyCA, IHRP, SHRM) is an advantage.
• Minimum 8–10 years of progressive HR experience, including regional exposure.
• Strong hands-on experience in Singapore and Malaysia HR operations; China exposure is a strong advantage.
• Proven experience managing payroll, recruitment and employee relations.

Key Skills & Competencies

• Strong knowledge of regional labour laws and statutory requirements
• Excellent stakeholder management and communication skills
• High attention to detail and strong governance mindset
• Ability to handle sensitive and confidential matters with discretion
• Strong organizational, problem-solving, and multitasking skills
• Proficient in HRIS, payroll systems, and Microsoft Office 365

Languages

• Proficient in English
• Mandarin / Chinese dialects and Bahasa Melayu are strong advantages for regional roles