Senior Facilities Coordinator - Temporary

ABOUT THE ROLE:  

The Temporary Senior Facilities Coordinator (Event Planner) plays a pivotal role in creating a seamless, high-impact workplace experience. This person keeps daily operations running smoothly while curating memorable events that reflect our client’s mission and culture. 

In this role, you’ll be the heartbeat of the environment—welcoming guests, orchestrating logistics, and managing everything from high-profile briefings to internal celebrations. You’ll serve as the main scheduler for all client and internal events, coordinating resources, vendors, and team members to deliver flawless execution and exceptional service.  

We’re looking for someone who brings energy, empathy, and impeccable organization to every interaction. The ideal candidate thrives in a dynamic, fast-paced setting where it’s common to juggle multiple events, caterers, and meetings in a single day. With a balance of professionalism and creativity, you’ll help ensure every experience—big or small—runs effortlessly and leaves a lasting impression.

WHO YOU ARE:  

You’re a natural connector and meticulous organizer who finds energy in bringing people and moments together. With a sharp eye for detail and a calm, confident presence, you turn complex logistics into seamless experiences that feel effortless. You anticipate needs before they surface, solve challenges with creativity and composure, and thrive in environments where every day looks a little different. 

People describe you as approachable, reliable, and unflappable under pressure. Whether you’re coordinating high-profile meetings or planning internal celebrations, you approach each task with equal care and pride—balancing precision with warmth, and professionalism with personality. Above all, you take ownership of every interaction, creating spaces where guests feel welcome, teams feel supported, and the environment itself reflects the excellence of the organization you represent. 

WHAT YOU’LL DO: 

OWNING 

• Act as the primary coordinator for all on-site resources, ensuring every event, meeting, and guest experience runs seamlessly—from planning and preparation to execution and wrap-up. 

• Own the master event calendar and scheduling systems for both Teague and client stakeholders, balancing multiple accounts, anticipating conflicts, and proactively resolving logistical challenges. 

• Serve as the first point of contact for facility operations, safety, and security—ensuring all visitor and employee protocols are followed and the workplace remains safe, secure, and welcoming. 

• Maintain accountability for the overall guest experience, representing Teague and the client with professionalism, warmth, and discretion at all times. 

THINKING 

• Strategically organize and lead collaboration across multiple stakeholder groups to deliver successful events in a facility hosting 500+ annual gatherings and more than 7,500 guests each year. 

• Anticipate operational needs and identify opportunities to improve event logistics, communication flow, and resource allocation to drive efficiency and elevate service quality. 

• Partner with client and internal teams to continuously optimize booking systems and facility processes, ensuring technology, workflows, and documentation stay current and effective. 

• Apply sound judgment, flexibility, and empathy to create an environment that fosters trust, comfort, and connection for all who interact with the space. 

DOING 

• Execute all event logistics end-to-end, including room setup, AV configuration, catering coordination, vendor check-ins, guest support, and post-event breakdown - ensuring every detail is delivered flawlessly and on schedule. 

• Maintain all shared spaces and event areas to a high standard of cleanliness, readiness, and professionalism, troubleshooting issues in real time and addressing operational needs proactively. 

• Manage day-of communications with internal partners, clients, and vendors to ensure alignment, smooth transitions, and rapid problem-solving during fast-moving or high-visibility events. 

• Monitor facilities operations - including supplies, equipment, safety procedures, and visitor services - and take immediate action to resolve issues or escalate concerns to keep the workplace functioning effectively. 

WHAT YOU BRING: 

• 6+ years of experience in event management, hospitality, or facilities operations, including both large-scale events (100+ attendees) and small, high-level VIP visits. 

• Bachelor’s degree in Event Management, Hospitality, or a related field strongly preferred; equivalent experience considered. 

• Previous experience in a facilities management role that included EHS, Security, or Office Administration responsibilities preferred. 

• Advanced proficiency with both Mac and PC platforms. 

• Skilled in troubleshooting AV systems, video conferencing tools, phones, and copiers. 

• Expertise in Outlook calendar management, event booking, and AV setup for meetings and events. 

• Exceptional interpersonal skills with a customer-first mindset and polished, professional demeanor. 

• Strong organizational and time management abilities; capable of managing multiple priorities and shifting deadlines with ease. 

• Self-motivated and proactive, with a high degree of initiative, urgency, and follow-through. 

PHYSICAL REQUIREMENTS: 

• Frequent interaction with clients and co-workers requires regular attendance in the workplace. 

• Frequently required to sit, stand, kneel, crouch, walk, talk, smell and hear.  

• Frequently required to lift 25 pounds.  

• Required to set-up and tear-down large tables and chairs for events. 

• Frequently required to reach and grab objects. 

• May be required to climb and work from ladders. 

• Normal, corrective vision range; ability to distinguish letters, numbers and symbols.  

• Must be able to work flexible and/or extended hours with little/to no advanced warning. 

The salary range for this job in most US geographic locations is $35.00 - $38.00 per hour. 

Please note: this is a temporary role currently set to last about 7 months with a start date in February and an end date in early September.