Senior Executive- Procurement

Overall Project/Task description

A senior level person who has experience in procurement/sourcing and has good knowledge of SAP MM and PS Module, Import and Local purchases. He/She will be working as Senior Executive, create PRs and POs in SAP, Validate PR-POs raised by team, update daily trackers and dashboards, communicate with internal and external stakeholders and handles the queries effectively,  Prepare the SLA/KPI reports, standard reports and as per the requirement from the Management; Must be fluent in English- writing and oral skills.

Role summary:

• Create Purchase Requisitions (PR) and Purchase Orders (PO) as per defined formats basis input from respective stakeholders, by following standard operating procedures.
• Co-ordinate with internal and external teams, confirm details for cancellation, creation or amendment of PR and PO, and resolve the system errors if any.
• Maintain PP-PO tracker and updates to Dashboard for internal management reporting
• Get quotations from vendors, compare them, and share with the PTP Head for review.
• Handle sourcing and procurement of IT hardware, software, license subscriptions, services, AMC, and renewals.
• Monitor IT trends and indirect procurement, and suggest suitable alternative solutions to support the business.
• Timely and errorless closure of the assigned task with achieving the accuracy rate of 100%.
• Understand and apply PTP processes, policies, procedures and internal control standards.
• Manage the business procurement requests by liaising with both the internal stakeholders and the preferred vendors and achieve best value for the company.
• Timely response to the queries raised by internal and external stakeholders.
• Ensure day to day operations are happening smoothly without any escalations from the client and stakeholder’s queries are handled effectively.
• Take initiatives to improve the processes.
• Completes the tasks with zero error and as per the preset quality norms.
• Validating the PR-PO raised by team in SAP, carry out system UAT as and when needed.
• Timely assigning the tasks to the team.
• Handling and Managing the team and their queries effectively.
• Run primary checks on input details received from client i.e. duplicates, data mismatch, missing data etc.
• Create data trackers for supporting monitoring activities
• Assist team leader in a timely and appropriate manner with regards to support purchase activities
• Prepare and share the standard reports to the client as per the requirement.
• Training to the new joiners.
• Preparing the standard DTP and PMAPs (Desktop Procedure and Process MAPs) and maintain them.
• Ensure team meets its agreed SLA/KPI with client.
• Timely update of monthly service review reports, SLA/KPI reports, Issue and Improvement trackers.
• Co ordinate with internal stakeholders and execute activities related to Vendor Evaluation.
• Follow up with vendor or required stakeholders for Material/Service delivery and update trackers.
• Manage the business Procurement requests by liaising with the internal stakeholders (or the preferred vendors) and achieve best value for the Company.

Essential:

SAP MM / SAP PS- Minimum 2 year

Microsoft Excel-Excellent

Microsoft Word/PPT-Excellent

Location: Mumbai (Airoli)

Working Hours: 9am to 6 pm, Hybrid

Location: Mumbai