Senior Executive Assistant (R-18069)

Why We Work at Dun & Bradstreet Dun & Bradstreet combines global data and local expertise to help clients make smarter decisions. With 6,000+ people in 31 countries, we are a team of diverse thinkers and problem solvers who all share a common curiosity: to find new ways to turn data into value. If you share this curiosity and want to be part of a future-ready company, come join us! Learn more at dnb.com/careers. The Senior Executive Assistant will provide top tier primary support for an International Executive role (COO) with secondary support for other executives as may be required. A master of organisation and efficiency, managing seamless coordination of their complex schedules, priorities and strategic initiatives.   The role will also manage and co-ordinate meetings and critical internal projects for the areas they support. Liaising with multiple countries and stakeholders daily ensuring seamless operations. Compiling data, preparing reports and analysis to support their Executives to make informed decisions. Maintaining a high level of confidentiality and handling sensitive information on a day-to-day basis. Essential Key Responsibilities:

Accountable for the efficient running of Executives diary, directing schedules in accordance with the strategic priorities of their function and applying smart scheduling principles

Organize and coordinate executive meetings for international country and functional leaders

Support the COO in strategic initiatives and special projects

Responsible for expenses management; including submissions and management of approvals

Responsible for meeting coordination – creating agendas, clarifying roles of attendees, attending as required, taking minutes and tracking actions

Manage Executive’s travel including establishing visit objectives, creating agenda, scheduling of meetings, coordination of activities, travel, and hospitality bookings

Support general administrative activities, including completion of compliance activities (mandatory training, functional policy, and process updates), leader performance activities (submission of performance reviews, talent assessments)

Content creation and preparation of presentations, reports and talking points in All Hands, Town Halls, and other events.

Event management for department All Hands, Executive visits, and functional events

Assisting the leaders, as requested, and prioritized, in management and leadership activities including providing Workday reports and key metrics, coordinating data collection for business review content

Working with the executive assistants across the globe in support of wider company initiatives and events, e.g. town halls, and overall coordination of meetings across multiple time zones  

Additional duties as assigned

Essential Skills and/or Certifications:

Bachelor’s Degree with 5 years’ + experience of supporting Executive level management and corresponding teams, ideally in a global matrixed organization

Strong inter-personal skills with the ability to build relationships within and across multiple time zones & countries

Ability to work proactively, be detailed oriented, manage multiple priorities and pivot quickly when priorities shift

Strong ability to communicate effectively, collaborate and influence cross functionally & internationally

Must be able to work overtime occasionally or flexible hours based on business needs

Maintain absolute confidentiality and act with discretion

Strong verbal and written skills 

Experience of Workday/Power BI is desirable

Proficiency in Microsoft Office Suite skills

Show an ownership mindset in everything you do. Be a problem solver, be curious and be inspired to take action. Be proactive, seek ways to collaborate and connect with people and teams in support of driving success

Continuous growth mindset, keep learning through social experiences and relationships with stakeholders, experts, colleagues and mentors as well as widen and broaden your competencies through structural courses and programs

Where applicable, fluency in English and languages relevant to the working market