Senior Executive Assistant for a U.S. AI Consulting company

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location.

About our client

Our client is an AI-driven consulting and solutions company that helps organizations streamline operations, improve decision-making, and scale efficiently through practical, results-focused technology. They combine strategy, automation, and artificial intelligence to optimize workflows, reduce manual work, and drive measurable business outcomes. Their approach emphasizes pragmatic execution—building systems that deliver real-world impact rather than theoretical solutions.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide strategic and day-to-day support to two Co-CEOs. This role is ideal for someone who thrives in fast-paced environments, anticipates needs before they arise, and communicates with clarity and professionalism. You will act as a trusted right hand, helping leadership stay focused, organized, and operating at peak efficiency.

This is how the work structure will look like:

• 70% support to Co-CEO Santi
• 30% support to Co-CEO Randy
• Manage shifting priorities and ensure seamless daily operations

Key Responsibilities

• Monitor tasks, priorities, and deadlines in real time; proactively flag urgent matters and ensure nothing slips through the cracks.
• Track and manage the Founder’s projects, deliverables, and timelines across all active engagements to ensure consistent on-time execution.
• Prepare meeting briefings, agendas, and background materials ahead of calls to ensure readiness and clarity.
• Capture notes, action items, and next steps during meetings, and drive follow-through to completion.
• Conduct prospect, client, and partner research to provide strategic context and insights that support informed decision-making and productive conversations.
• Stay consistently aligned with executives and provide regular progress updates.
• Anticipate needs, identify gaps, and take initiative without requiring constant direction.
• Handle sensitive and confidential client/prospect communications with professionalism and discretion.
• Maintain strong organization across calendars, communications, follow-ups, and documentation.

Requirements

• 4+ years of experience supporting founders, executives, or C-suite leaders in an Executive Assistant or Operations role
• Excellent written and verbal English communication skills
• Strong calendar management, prioritization, and multitasking abilities in fast-paced environments
• High level of discretion and experience handling confidential information
• Proficiency with productivity and collaboration tools (Google Workspace, Slack, project/task management platforms such as Asana, ClickUp, or similar)
• Reliable high-speed internet and a professional remote work setup
• Availability during Central and/or Eastern Time Zone business hours