Senior AP Specialist/ AP Specialist

      Invoice Processing and Payment Management

• Review, verify, and process vendor invoices, ensuring accuracy and compliance with company policies.
• Code invoices to the appropriate accounts and cost centers, and obtain necessary approvals.
• Prepare and process payments, including checks, ACH, and wire transfers, in a timely manner.
• Monitor accounts to ensure timely resolution of outstanding invoices and payment discrepancies.

Credit Card Management

• Process and reconcile corporate credit card transactions.

Vendor Relations

• Assist vendor onboarding in AP processing system, Tipalti.
• Maintain strong relationships with vendors by addressing inquiries and resolving disputes promptly.
• Monitor vendor accounts and ensure accurate and up-to-date records.
• Collaborate with the procurement team to streamline vendor setup and invoice processes.

Reconciliation and Reporting

• Reconcile accounts payable sub-ledger to the general ledger monthly.
• Prepare and distribute A/P aging reports and provide insights to management on outstanding liabilities.
• Assist with month-end and year-end close processes, including accruals and A/P-related journal entries and associated reconciliations.

Internal Controls and Compliance

• Ensure compliance with internal controls, company policies, and applicable regulations.
• Maintain organized and accurate documentation for audit and reporting purposes.
• Support external and internal audits by providing requested A/P documentation and analyses.

Process Improvement

• Identify opportunities to improve the A/P process through automation and efficiency initiatives.
• Partner with IT and finance teams to optimize the use of accounting software and tools.