Job Title

Senior Analyst, Financial Operations (Media Agency)

Role Summary

Support the day-to-day financial operations of a fast-paced media agency. You’ll ensure clean, timely books; accurate client billing and collections; dependable cashflow reporting; and tight coordination with Producers so the business runs predictably and scales smoothly.

What You’ll Own

1) Client billing, revenue operations, and collections

Ensure revenue is billed accurately against SOWs/POs and aligned with delivery status
Manage AR cadence: reminders, follow-ups, dispute resolution, and escalation
Maintain accurate revenue tracking by client/project, including deferred revenue or prepaids where relevant
Partner with Account Management to validate pricing, payment terms, and upselling workflows

2) Payables, vendors, and contractor operations

Maintain vendor/contractor master data (W-8/W-9 equivalents as relevant, banking details, contracts)
Ensure correct cost allocation to client/project for accurate margins
Oversee contractor timesheets, rate cards, and payment schedules

3) Month-end close and bookkeeping quality

Maintain project-based P&Ls and ensure consistent categorization across clients and cost types

4) Reporting and insight (weekly + monthly)

Produce weekly cash + AR report, and weekly financial package (P&L, balance sheet, cash flow, margin by client)
Build simple dashboards and provide “what changed and why” insights for Head of Finance

5) Cash management and forecasting

Maintain a rolling 13-week cash forecast, updated weekly
Forecast revenue and costs by client/project (including staffing plans and contractor spend)
Flag cash risks early (slow collections, scope creep, margin compression) and propose mitigations

Success Looks Like (First 90 Days)

Billing is accurate and on-time, with clear billing schedules per client
AR is actively managed; aging is visible, and collections are improving
Head of Finance has weekly cash visibility and monthly reporting they trust
Client/project margin reporting is credible and actionable

Required Qualifications

2-5 years in finance ops/accounting/FP&A, ideally in a services business (agency, consulting, production, creative)
Strong understanding of revenue mechanics for services: retainers, milestones, time & materials, change orders
Hands-on experience running AR/AP, reconciliations, and month-end close
Advanced spreadsheet skills; comfort building models and dashboards
Comfortable partnering cross-functionally (Sales, AM, Delivery, Ops)

Preferred Qualifications

Experience with project accounting and margin tracking by client/workstream
Familiarity with multi-entity / multi-currency operations and contractor-heavy teams
Experience implementing or improving tools/workflows (billing automation, expense policies, approvals)
Prior agency experience with media buying, content production, or influencer/creator spend (helpful but not required)

Key Traits

Process-minded and relentless about accuracy
Pragmatic: knows when “perfect” is the enemy of “done”
Confident communicator who can enforce policies without friction
Strong judgment around cash, risk, and prioritization