Senior Accounts Payable Specialist

Job Title: Senior Accounts Payable Specialist

(Remote Opportunity)

 We’re looking for a detail-oriented and experienced Senior Accounts Payable Specialist to join our finance team. In this role, you’ll manage and oversee the Accounts Payable process, ensuring accuracy, compliance, and timeliness in all vendor payments. You’ll also be responsible for identifying opportunities to improve workflows and systems, supporting internal teams, and contributing to the overall efficiency of our financial operations.

This role is perfect for someone who thrives in a high-volume, fast-paced environment, and who values accuracy, collaboration, and continuous improvement.

Introduction: As the Senior Accounts Payable Specialist, you will lead the AP function by managing invoice processing, vendor communication, reconciliations, and payment execution. You will ensure all payments are made in accordance with terms and company policies and take ownership of resolving discrepancies and improving workflows.

Responsibilities:

• Distribute invoices for approval and subsequent payment authorization, ensuring proper support and coding
• Maintenance of W-9 forms from vendors
• Preparation of 1099 forms
• Sort, code and 3-way match invoices, research and resolve discrepancies
• Confirm accuracy of EDI transactions
• Ensure resolution of EDI variances
• Ensure payment of vendors are paid within terms, accurate, properly approved and all cash discounts are taken
• Correspond with vendors and respond to inquiries
• Reconcile vendor statements, research and resolve discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist in month-end closing and year-end closing by preparing necessary reconciliations and accruals
• Processing payment runs, including ACH, wire transfers, checks and credit card
• Preparation of manual checks
• Maintain accurate vendor listing
• Ensure all required vendor documentation is on file
• Prepare and analyze accounts payable reports, metrics, and key performance indicators for management
• Handle vendor credit applications and monitor terms
• Identify opportunities for improving accounts payable processes, including automation and workflow efficiency
• Collaborate with internal departments to resolve discrepancies and streamline workflows
• Respond to internal inquiries regarding payment status or coding
• Support audits by providing requested documentation and explanations
• Develop and maintain a structured workflow for the accounts payable process, ensuring efficiency and consistency
• Adhere to company policies, procedures, and internal controls for accounts payable

Experience:

Essential

• General knowledge of accounts payable/general ledger systems and procedures, financial chart of accounts, corporate procedures and accounting principles; previous accounting experience preferred
• Strong work ethic, well-organized, and attentive to detail
• Quickly identifies and corrects issues in payment processing or vendor records
• Proficient in Microsoft Office Suite with strong ability to analyze and manipulate data using tools like Excel, including advanced formulas and pivot tables
• Ability to communicate effectively verbally and in writing
• Maintains positive and professional relationships with vendors while resolving disputes
• Ability to interact with team members and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Demonstrates consistency and dependability, especially during critical deadlines
• High school diploma or equivalent required

Nice to Have

• Experience with Storis software preferred
• Associate or bachelor’s degree in business/accounting preferred

Conclusion: The Senior Accounts Payable Specialist role is a vital part of our Finance team, responsible for ensuring financial accuracy, maintaining strong vendor relationships, and driving process efficiency. If you're someone who is detail-driven, enjoys problem-solving, and thrives in a collaborative and fast-paced environment, we would love to have you on our team. This is an exciting opportunity to contribute to a growing organization and make a real impact on our financial operations.

Compensation and Employment Details:

• Salary: $1500 - $2000 per month
• 40 hours per week
• Hours are flexible but must include 8am – 2pm EST

We are excited about the possibility of you joining and look forward to seeing the profound impact you will have on the organization.