Senior Accounts Payable Specialist

Senior Accounts Payable (A/P) Specialist - International

Scandit gives people superpowers. Whether enabling delivery drivers to make quicker deliveries, matching patients with their medications, or helping retailers make store operations more efficient, our technology automates workflows and provides actionable insights to help businesses across a variety of industries. Join us as we continue to expand, grow, and innovate, and help take Scandit to the next level.

As a Senior Accounts Payable (A/P) Specialist - International, you will be part of a team that is responsible for handling the A/P processes for all Scandit entities across multiple countries. 

You will review and process vendor invoices, employee expense claims, and ensure that other financial obligations are accurately processed, approved, and paid in a timely manner, compliant with company policies, financial regulations, and reporting standards.

You will be part of the Procurement and A/P team and will work closely with all the other functions within the growing Finance department. 

Your opportunity:

As a Senior Accounts Payable (A/P) Specialist - International, you’ll be part of a team that underpins Scandit’s ongoing success. Here’s how you’ll contribute:

• Review, verify, and process vendor invoices and employees’ expenses, both through Scandit’s ERP system and manually.
• Handle vendor queries and maintain the A/P mailbox
• Prepare monthly accruals
• Monitor payment schedules, prepare and process payments
• Ensure vendor records are up-to-date, including contact information and payment terms
• Leverage advanced knowledge of financial systems (Oracle NetSuite preferred) to ensure efficient processing and reporting within the A/P function. 
• Provide administrative and operational support to the developing procurement function, assisting with vendor management and purchase order processing according to the procurement policies and procedures.
• Develop and implement solutions to optimize workflows and minimize errors.
• Prepare and deliver the monthly Management Invoice report for each cost center.
• Code and reconcile the company credit cards’ transactions.
• Assist in VAT and tax compliance topics, i.e., through the support in collecting vendors’ W-9 and tax forms.
• Answer and resolve budget-related inquiries in collaboration with Finance and operational teams.
• Identify and implement continuous improvement opportunities for your area of responsibility

About you:

A successful candidate thrives in a team environment while being resourceful, independent, and a self-starter who is able to work effectively with minimal supervision. A diligent attitude and attention to detail is a prerequisite for this role.

• High-school diploma combined with preferred higher/further education such as a college or University degree in Accounting, Finance, Business Administration, or a related field. 
• Min. 5+ years working in Accounts Payable, ideally in a SaaS company.
• Proficiency in Oracle NetSuite or experience with other ERP systems would be a plus.
• Strong understanding of A/P processes, expense reporting, and budget management.
• Team player with great interpersonal skills. Productive communication via email, chat, and video call with internal stakeholders based in different locations. 
• Strong English language skills; written and spoken communication will be in English. Proficiency in other languages will be a plus.
• Demonstrated experience in process improvement and optimization.
• Highly organized, diligent, detail-oriented, and well-structured.
• A desire to acquire fresh knowledge and enhance existing processes/policies
• High degree of flexibility in handling new assignments and the ability to adapt to change in the work environment.
• Willingness to go beyond your role, your team, and (sometimes) your comfort zone to make a cross-functional impact on the business.

The good stuff:

Here are just some of the reasons why people choose to build their careers at Scandit:

• We are certified as a “Great Place to Work” in 10 countries!
• Smart, people-first culture
• Flexible, office, hybrid, or home working
• Innovation hackathons 
• Global team outings 
• Festive/end-of-year all-company celebrations 
• Your birthday off 
• Learning and development opportunities
• Mentoring programs
• An attractive individual equity plan in a high-growth company 
• Top-notch tech pack to enable you to do your most productive work
• Brand new optimized-for-hybrid working HQ in Zurich as well as local offices in hotspots London, Tampere, Warsaw, Boston, Singapore and Tokyo
• As well as specific benefits related to the location you are joining

You could be the difference

At Scandit, we strive to create an inclusive environment that empowers our employees. We believe that our products and services benefit from our diverse backgrounds and experiences and are proud to be a safe space for all.

All qualified applicants will receive consideration for employment without regard to race, color, nationality, religion, sexual orientation, gender, gender identity, age, physical [dis]ability, or length of time spent unemployed. 

Imagine the What. Build the How.

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