Senior Accounting Specialist

Organization Overview:

Resources Legacy Fund builds the architecture behind lasting environmental progress. We deliver transformative outcomes for our planet and its people through trusted partnerships and creative campaigns. From climate resilience to land and water conservation to community well-being, we offer steady support and strategic know-how to turn complex challenges into collective victories.

For 25 years RLF has been a full-service organization that turns visionary ideas into action, from fiscally sponsoring projects to designing and implementing programs and advocacy campaigns to managing major strategic grantmaking efforts.

Rooted in California with initiatives across Western North America and beyond, we have a track record of building and supporting programs at every scale. Through our 501(c)4 affiliate organization, Fund for a Better Future, we provide additional tools to shape public policy that delivers impact including lobbying, ballot measures, and political expenditures.

Addressing three interconnected crises — climate change, biodiversity loss, and environmental injustice — requires creativity, collaboration, and fast reflexes. With deep operational expertise and the confidence of donors and other partners, we deliver lasting results.

To learn more about our work, visit: https://resourceslegacyfund.org

Position Summary:

The Senior Accounting Specialist provides finance, accounting, and general administrative support to RLF and for select organizations pursuant to RLF service agreements.

This position is full-time, non-exempt, and reports to the Director of Finance. This is a fully remote position (8am - 5pm PT hours preferred) with required occasional travel within the U.S. for meetings, conferences, or staff retreats.

Duties Include:

Accounts Receivable

• At least 2x weekly, review bank activity, track new receipts, and post cash entries in finance system.
• Maintain precise records of all incoming payments and expected contributions receivables.
• Prepare and send invoices as needed related to other income, shared services, and other reimbursements.
• Working with the philanthropic team, contact donors as needed to ensure payment of outstanding invoices.
• Research and reconcile any irregularities in receipts, periodically audit AR and cash postings to ensure accuracy.
• Proactively prepare for annual audit by reviewing accuracy and completeness of all receivable items and payments.
• Develop and lead the creation and improvement of new processes and process improvements, including but not limited to receivable adjustments, write offs, re-assignments, etc.
• Coordinate with the philanthropic team and oversee the timely posting of monthly receivables, developing and updating process documentation as needed.
• Analyze donor agreements, grant awards, and other revenue-related documentation to determine appropriate revenue recognition, restrictions, and timing in compliance with not-for-profit accounting standards.
• Prepare quarterly refundable advance/deferred revenue schedule, related journal entries, and adjust processes as needed to gather required information.
• Generate and deliver reports as needed.

Employee Expense and Credit Card Management

• Oversee RLF’s credit card and employee reimbursement system, including continuous process improvements, new feature implementation, and successful roll out of new/changing card programs as needed.
• Act as point of contact for all employees, including new hire set up, training, and timely resolution of issues.
• Prepare monthly journal entries for review, recording monthly credit card transactions.
• Monthly, reconcile credit card liability accounts.

General Ledger

• Prepare monthly close journal entries and processes for review. Including but not limited to monthly cash activity, Accounts Receivable adjustments, other revenue, etc.
• Reconcile receivables aging report to general ledger monthly and correct any discrepancies.
• Maintain and reconcile balance sheet schedules including clearing account balances, receivable accounts, etc.

Other Duties

• Continuously evaluate policies, recommend and implement improvements, and document processes.
• Communicate in a clear, concise, and respectful manner, being considerate of the needs of others.
• In the absence of team members, provide back-up coverage where appropriate.
• Assist Finance Department with document organization and audit support.
• Undertake special projects and other tasks as assigned.

Qualifications

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply.  Experience can include paid and unpaid experience, including volunteer work and lived experiences that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

• Bachelor’s degree in Finance, Accounting, or related field and 3 years of relevant work experience or an equivalent combination of education and experience.

• Revenue recognition experience in analyzing conditional agreements, accounting of refundable advances and deferred revenue.

• Ability to reconcile and track information from different sources, the ability to analyze information in spreadsheets and the ability to accurately record information in accounting systems and records.
• Proven process improvement and process development experience, including managing project timelines, communication, and implementation steps.
• Solid knowledge of office practices, processes, and procedures and thorough knowledge of office applications.
• Good oral and written communication skills, excellent organizational skills, and impeccable attention to detail.
• Flexibility in working style, marked by an ability to work closely with a wide range of personality and organization types and teams.
• Ability to resolve conflicts professionally and maintain patience, grace, and humor under pressure.
• Ability to adhere to numerous deadlines, conflicting priorities and handle multiple tasks efficiently.
• Technological abilities to ensure compliance with confidentiality policies and procedures necessary for the protection of RLF data, and to efficiently complete tasks.
• Capacity to respond rapidly and appropriately to changing priorities, objectives, and situations; self-starter with sense of initiative and good judgment.

Commitment to Nondiscrimination
We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from all backgrounds. We believe that a welcoming culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world.

Compensation and Benefits

Starting pay is $39.00 - $42.00 per hour (approximately $73,000 - $78,600 annually). We have an alternate Fridays off work schedule (employees work 40 hours one week, 32 hours the next week) and offer a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off. RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 17 paid holidays per year.

To Apply

Please provide a resume and cover letter explaining how your skills fit this position.

Recruitment Schedule:

January 13 – Recruitment Launches

January 26 – Application deadline (applications received after this date may still be considered)

RLF participates in E-Verify, you can review the information here and here.  

Benefits