Scheduling Coordinator

Established for over 20 years, Marlowe Smoke Control are specialists in the supply, installation and maintenance of Smoke Ventilation Systems UK Wide. We are looking for a Scheduling Coordinator to work as part of our core team.

You will be responsible for planning, scheduling, and coordinating maintenance activities.

The role ensures all preventive and corrective maintenance tasks are completed on time, in compliance with statutory regulations and company standards, while minimising system downtime and service disruptions.

What are we looking for?

We need a motivated and detail-oriented individual to join our team. The ideal candidate will have experience in a scheduling role before but we are open to looking at your admin experience to see if you are a good team fit for us!

Key Responsibilities

• Plan and schedule preventive and corrective maintenance for fire and security systems.
• Coordinate with maintenance engineers, technicians, and subcontractors to allocate resources effectively.
• Ensure compliance with fire safety regulations, standards, and statutory inspection requirements.
• Prioritise work orders based on safety risk, system criticality, and regulatory deadlines.
• Maintain accurate maintenance schedules and records using CMMS or scheduling systems.
• Track service completion, system faults, and outstanding corrective actions.
• Coordinate with clients, facility managers, and operations teams to arrange access and permits.
• Support planning for annual inspections, audits, shutdowns, and emergency repairs.
• Prepare weekly/monthly maintenance plans and performance reports.
• Ensure availability of tools, test equipment, and spare parts before scheduled work.

Requirements

• Strong planning and coordination skills
• High attention to detail and safety awareness
• Good communication skills with stakeholder management, property and House Managers
• Ability to handle emergency and reactive work scheduling
• Strong reporting and documentation skills

Benefits

How we Attract, Reward & Retain Our Employees

At Marlowe Smoke Control we recognise the importance of fairly rewarding our employees. We go above and beyond with our remuneration packages that not only meet the needs of a challenging economic climate, but we offer packages, benefits and incentives to support the broader needs of our people making their everyday lives and futures more comfortable.

• Basic salary of £36,000 DOE.

• Remote working, meet up in Birmingham twice a month with the team
• Royal London Pension
• Life Assurance 4x Salary
• Paid Candidate Referral Scheme – up to £1,000 per referral, unlimited referrals.
• Mental Health & Well-being Scheme
• Employee Recognition Scheme
• Development and progression opportunities

A Little More About Marlowe Smoke Control

Marlowe Smoke Control are a small, niche Automatic Open Vent (AOV) specialist operating UK wide. However, we have the luxury and benefit of being part of a wider group of businesses within the Fire Protection, Security & Building Management Systems industry, allowing us to share best-practice, learning & development academies, Human Resource specialists and knowledge for constant improvement across the critical service industry.

Big enough to provide but small enough to care.

Our Business Include:

Marlowe Smoke Control

Morgan Fire Protection

Marlowe Kitchen Fire Suppression

Alarm Communications

FAFS Fire & Security

Clymac

Marlowe Fire & Security

Equal Opportunities

We strive to create a diverse, inclusive environment to encourage all our employees to be themselves. We celebrate what makes us unique and believe that adopting a culture of inclusion helps us to best serve our customers. We are committed to supporting equal opportunities, please inform us if you require any reasonable adjustments to enable you to participate in the recruitment process.

Right to Work

Regrettably, we are unable to offer Right to Work Sponsorship.

If you do not currently have the Right to Work in the UK or will need additional support to extend your current Right to Work status, your application cannot be considered.