Sample Coordinator - (Part Time, Temporary)

Balsam Brands is looking for a talented individual to join our growing team. This individual must be detail-oriented, a great multi-tasker, and someone who “rolls up their sleeves” to take action and enjoys the retail environment.

The Sample Coordinator will be responsible for a wide variety of office and warehouse activities. The Sample Coordinator role is responsible for organizing products for the Creative and Marketing team initiatives including but not limited to brand photo shoots and PR and Partnership events. The Sample Coordinator will work closely with the Merchant Coordinator processing inbound shipments, inspecting for QA, testing, labelling and organizing samples, and pulling products upon request. Travel to location shoots and support during shoots is required.

This part-time position reports to the Creative Production Manager and is expected to work in our Burlingame office 3 days a week.

What you’ll do:

• Work in our warehouse with our Creative and Merchandising team to ensure sample products kept in the warehouse are organized- pull, ship, and inventory these products for Creative, Merchandising and Marketing teams
• Manage sample receiving and QC, inventory and organizing in the warehouse 
• Coordinate pulling of samples for photo shoots and shipments
• Arrange shipments of products to obtain product and/or send product to various locations for Creative and Marketing initiatives.
• Attend location photo shoots and assist in unloading and preparing merchandise for photography.  
• Collaborate with the Creative and Merchandising teams to maintain organized spaces; take pride in the appearance of the facility; take necessary action to maintain the cleanliness of the warehouse and surrounding area 
• Physical requirements include: 
  • Regularly lift and/or move items up to forty pounds. 
  • Occasionally lift and/or move items more than forty pounds with other team members. 

What you bring to the table:

• 2+ years of experience in a warehouse environment; 1+ year of retail experience 
• Valid driver’s license and proof of insurance (this job requires driving on company time) 
• Genuine interest to work cross-functionally with and learn from our Merchandising Team 
• Honest, enthusiastic, and hard-working approach; willingness to roll up your sleeves and get the job done 
• Proactive mindset with proven ability to follow directions and work with minimum supervision. 
• Demonstrated time management, organizational, and multi-tasking skills  
• Flexibility and willingness to perform other various duties as required. 
• Detail oriented nature and excellent problem-solving skills; strong communication and teamwork skills 
• Prior experience using MS Office is a plus, specifically MS Excel, Word, and PowerPoint; and/or a willingness to learn 
• Forklift certification is a plus  

Notes: This is a temporary position, expected to work 32 hours per week and last through July 2025.

About Us: Balsam Brands is a global, omnichannel retailer with roots in holiday and home décor. We strive for excellence in everything we do and present a unique opportunity for those seeking to have a meaningful impact in a people-first company that values relationship building, authenticity, and doing the right thing. We have steadily growing teams in Boise, the Bay Area, Dublin, the Philippines, Canada, and Mexico.  

The company's mission is to create joy together. We empower our team and partners to love what they do, provide products and experiences that inspire meaningful moments with family and friends, and give back to our families and communities in impactful ways. When you join Balsam Brands, you'll find a culture of caring people doing challenging work and building a welcoming workplace.

• Check out our flagship brand, Balsam Hill: www.balsamhill.com
• Balsam Brands in Forbes: https://bit.ly/balsambrandsforbes2023
• Balsam Brands on LinkedIn: http://www.linkedin.com/company/balsam-brands/
• Glassdoor: https://bit.ly/balsambrands-glassdoor

At Balsam Brands, we strive to offer a competitive compensation and benefits package. For permanent, full-time team members, our current package includes:

• Competitive compensation, including a cash-based incentive plan; salary is reviewed yearly and may be adjusted as part of the normal compensation review process
• Comprehensive Medical, Dental, and Vision coverage, with 100% of monthly premiums covered for team members, and 85%+ employer-paid premiums for other coverage tiers that include dependents
• Up to $2,000 annual funding toward HSA accounts
• Medical, transit, dependent care FSA
• Infertility coverage offered on all medical plans
• Generous parental leave program and flexible return options
• Company-paid life and AD&D insurance
• Company-paid short and long-term disability insurance
• 401(k) with dollar-for-dollar company match up to $4,000 per calendar year
• Employee Assistance Program (EAP) and other mental health and wellness perks
• Paid holidays, annual shutdown week, PTO, and volunteer time-off (VTO) packages
• Paid 5-week sabbatical leave after 10 years of employment
• Annual continuous learning benefit up to $1,000 per person, per fiscal year
• Up to $300 flexible reimbursement to support setup of new team member's work-from-home environment
• Generous team member merchandise discount
• Valuable extras: identity theft protection, subsidized parking, monthly wellness, pet insurance, accident & critical illness insurance

The base pay rate for this position is: $27-$34 per hour.

At Balsam Brands, we strive to build a diverse, equitable, and inclusive team to fulfill our purpose to create joy together. Balsam Brands is proud to be an equal opportunity employer. We encourage people from all backgrounds, ages, abilities, and experiences to apply. We do not discriminate on the basis of race, ethnicity, religion, national origin, citizenship, marital or family status, disability, sexual orientation, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

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