Sales Office Assistant

Rare opportunity to work for a leading real estate team in-person (not remote) in Portland, Oregon. We are looking for someone who is flexible, is excellent at project management including marketing and administrative tasks, is efficient with their time, communicates well, and is productive with a positive attitude. A real estate license is not required. If you thrive in a hard-working environment where high standards are expected, this is a great opportunity for you.  Responsibilities

Provide high level administrative/executive support to a top multifamily team

Manage marketing campaigns including Constant Contact emails, physical mail and postcard campaigns

Monitor and report on client engagement with listings

Create and manage follow-up lists to ensure all deliverables are completed in a timely fashion

Create and proofread marketing materials including property proposals, offering memorandums, digital and social media content, and more

Research and manage property inventory and comparable properties

Quality control and document management: verify documents relating to real estate transactions are accurate, complete, saved and shared appropriately

Maintain highly organized electronic files including a list of outstanding items and provide support in collecting outstanding items

Database entry and projects including updates when properties trade (Salesforce experience a plus)

Additional administrative duties as assigned

Qualifications

Real estate or escrow experience strongly desired

Experience in Adobe Creative Suite and ability to work with InDesign templates to quickly create offering memorandums

Excellent organizational and project management skills

A leader in time management and ability to coordinate with others to complete work by deadlines

Highly proficient in MS Office including Outlook, PowerPoint, Excel and Word

Excellent verbal and written communication

High attention to detail with ability to proofread and error check

Ability to produce high-quality detailed work in a timely fashion with little supervision

Desire to learn and grow in the industry as well as master new computer programs as needed

Professional, motivated, and customer-service oriented